Administrative Assistant

Administrative Assistant | Bilingual: English and Spanish – $52,000–$63,000 – New York

Are you the kind of person who keeps things organized, spots what needs doing and makes life easier for everyone around you?

Do you enjoy a varied role where no two days are quite the same and your attention to detail really matters?

The role

DVM Industries is looking for an Administrative Assistant to help keep the day-to-day running of the business organized, efficient and on track.

In this role, you will support management, HR, payroll, field teams and employees. One day you might be arranging travel or preparing documents, and the next supporting payroll, setting up a new starter or updating company systems.

This is a great fit for someone who enjoys variety, takes ownership and follows things through.

Key Responsibilities

As our Administrative Assistant, you will:

• Manage office calls, mail, supplies, maintenance requests and general administration.
• Support meetings, presentations, proposals, contracts and business documents.
• Arrange travel, company meetings and employee events.
• Assist with certified payroll and prevailing wage processes, including Points North.
• Coordinate new-starter IT equipment, software access and equipment records.
• Maintain user accounts, customer information and project records in Acumatica.
• Create and update trackers, reports, forms, SOPs and training materials.

About our company

DVM Industries provides energy, infrastructure and facility support services to institutional and commercial clients.

As a women, veteran and minority-owned business, we are committed to high standards, accountability and creating an inclusive workplace where people feel respected and supported.

The Benefits

• $52,000–$63,000 salary
• Varied exposure across the wider business
• Support to obtain a Notary Public commission if required
• Opportunity to join a growing organization

The person

You will need:

• Bilingual English and Spanish skills.
• Understands payroll or background with payroll related activities.
• Familiarity with Excel.
• At least two years' office administration, operations support or similar experience.
• Good Outlook, Word, SharePoint and Microsoft Forms skills.
• Strong organization and the ability to manage several priorities.
• Experience using ERP or administrative systems.
• A dependable approach with strong attention to detail.
• Prevailing wage, construction, electrical or facilities experience is a bonus.

What’s next

If you want an Administrative Assistant role where you can become a trusted part of the team and make a real impact, apply today.