Real Estate - Administrative Assistant

Job Overview

Blackstone Real Estate is seeking a highly organized Administrative Assistant to support the Office of the Head of Blackstone Real Estate. This role partners with the senior-level Executive Assistant, providing essential administrative, expense, and event‑planning support to ensure smooth day‑to‑day operations in a fast‑paced environment.

Responsibilities

• Administrative & Executive Support:
  • Assist with calendar management, meeting coordination, and travel arrangements as directed.
  • Provide support on ad hoc projects and special initiatives for the leadership team.
  • Handle sensitive and confidential information with discretion.
• Expense Management (Primary Owner):
  • Prepare, submit, and track expense reports accurately and on time.
  • Partner with Finance and internal stakeholders to resolve expense‑related questions or discrepancies.
• Event Planning & Coordination (Primary Owner):
  • Plan and coordinate internal and external events (leadership meetings, team offsites, town‑halls, firm‑sponsored functions).
  • Manage logistics such as venue selection, catering, travel coordination, materials, and on‑site support.
  • Track event‑related expenses and support post‑event reconciliation.
• Travel Arrangements and Planning (Primary Owner):
  • Coordinate domestic and international travel arrangements for the Head and related leadership.
  • Book flights, hotels, ground transportation, and visas in adherence to firm policies.
  • Prepare detailed itineraries, confirm logistics, and proactively manage schedule changes.

Qualifications

• Preferred Bachelor’s degree.
• 5+ years of administrative or executive support experience in financial services, real estate, or a similar dynamic environment.
• Experience with expense management (preferably Concur) and event planning.
• Exceptional organizational skills, strong attention to detail, and ability to manage multiple priorities independently.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Professional presence, sound judgment, and discretion with senior‑level leadership.

Salary and Benefits

Expected annual base salary range: $70,000 – $130,000.

Additional compensation includes discretionary bonuses and potential equity awards.

Benefits consist of comprehensive health coverage (medical, dental, vision, FSA), paid time off, life insurance, 401(k) plan, and additional perks.

Equal Employment Opportunity

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence or stalking, or any other class or status in accordance with applicable law. This policy applies to all terms and conditions of employment.