Administrative Assistant to Dean - Science & Engineering

Job Description

The primary responsibility of this job is to provide administrative support for the Dean of the College of Science and Engineering.

Responsibilities

• Monitor Course Schedule Change Requests (CSCR's) and keep log
• Monitor College of Science and Engineering emails
• Process items for dean signature and distribute to next step
• Monitor COSE Curriculum Change Proposals (CCP's) and keep a log
• Create agenda and take minutes for the COSE biweekly Chairs meeting
• Attend the monthly COSE College meeting
• Send notification and reminders to COSE department chairs and assistants about things coming due to the dean
• Attend Chapel every Wednesday and Friday
• Attend all university wide meetings and prayer services throughout the year
• Check the mail at least once a week
• Coordinate the COSE Faculty Breakfast at the beginning of the Academic Year
• Work with department chairs to determine who will attend the CEP meetings and relay that information to the ORU coordinator
• College department meeting minutes each month
• Run reports as needed
• Work with departments to update the outlook address book each semester
• Add all important dates and deadlines to the dean's calendar
• Schedule meetings and interviews for the dean
• Process requisitions when needed
• Keep up with the budget
• Monitor Faculty and Staff hiring

Requirements

Education: Requires a high school diploma or GED. College level courses are helpful.

Experience/Skills/Abilities:

• Must be proficient in Microsoft Word and Excel and knowledgeable of computer hardware and software. Requires excellent keyboarding skills.
• Requires 3 (three) years of secretary or 5 (five) years clerical experience.
• Must be able to compose correspondence and take minutes.
• Must be creative and resourceful.
• Must exhibit and maintain confidentiality
• Must possess the ability to recognize needs and implement changes when needed.
• Must exhibit the ability to complete comprehensive projects with minimal supervision.
• Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its procedures.

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.