Human Resources and Payroll Technician (SMSU)

divh2Human Resources And Payroll Technician (SMSU)/h2pSantos Manuel Student Union California State University, San Bernardino/ppHUMAN RESOURCES AND PAYROLL TECHNICIAN/ppHiring Range: $20.20 - $25.25/hr/ppJob Title: Human Resources and Payroll Technician/ppDepartment: Shared Services/ppReports To: Human Resources and Risk Manager/ppLocation: San Bernardino, CA/ppFLSA Status: Non-Exempt/ppCategory: Full-Time, Regular, At-Will/ppSalary Grade: 3/ppAbout Santos Manuel Student Union at CSUSB (This is not a state position): The Santos Manuel Student Union (SMSU) is a focal point of the campus where students, faculty, staff, administration, alumni, and guests can develop an enduring relationship with the campus. Serving as the campus social hub, the SMSU assists in the retention and development of students, while encouraging a deeper understanding and appreciation of cultural pluralism, gender equity, and ethnic diversity. The SMSU nurtures an environment conducive to personal growth and development through a variety of cultural, social, educational, and recreational activities. Bridging formal learning and life experiences, the SMSU also serves as a training ground for developing student leaders through leadership opportunities and employment that promote an active learning domain./ppFunctioning as a meeting place on campus, the facilities provide a comfortable and relaxing environment with a multitude of services important for the University community. SMSU North first and second floors house a variety of services and departments including: Coyote Lanes Bowling Alley, Coyote Cantina, game room, social stairs, CSUSB Bookstore, lounge spaces, The Habit Burger Grill, dining area, an outdoor plaza deck, and our massive 12,000 square foot conference center. Also known as the Student Success floor- the third floor houses our JEDI Centers: Asian and Pacific Islander Desi American Center, First Peoples Center, Latinx Center, Pan-African Student Success Center, Osher Adult Re-Entry Center, Queer and Transgender Resource Center, and Womens Resource Center. Other campus entities include: Associated Students Incorporated (ASI), Office of Student Leadership and Engagement, Leadership Lab, Undocumented Student Success Center and 1,000 square feet of study/lounge space. SMSU South facilities include: a spacious lobby, relaxation and study lounge areas, meeting rooms, a state-of-the-art theater, a multi-purpose Events Center used for major events, Financial Literacy Center, Graduate Student Success Center, and E-Sports Arena. Other services and departments located within the SMSU are Basic Needs, Obershaw Den, New Student Orientation and Family Programs, the Office of Black Student Success, and the Division of Student Affairs Office./ppWork Schedule: This is a regular, full-time, hourly position. Willingness to work a flexible schedule as necessary in order to respond to emergency/urgent situations is required. This may include working extended hours, evenings, weekends and some holidays./ppGeneral Purpose: Under the direction of the Human Resource and Risk Manager, The Human Resources and Payroll Technician supports the daily operations of the Santos Manuel Student Union Human Resources department with a focus on payroll processing, compliance support, recruitment administration, and new student employee orientation coordination. This position ensures accurate data entry, timely payroll submission, proper recordkeeping, and effective orientation and training tracking for student assistants and staff employees./ppEssential Duties and Responsibilities include the following. Other duties may be assigned./ppPayroll HRIS Administration/ppProcess semi-monthly payroll for student assistants and staff; review for accuracy and submit payroll to UEC in accordance with established deadlines./ppPerform data entry in Paylocity and PeopleSoft CS, including new hires, separations, rate changes, time clock corrections, and other employment updates./ppMaintain accurate employee records and personnel files in compliance with established record retention guidelines./ppConduct monthly reconciliations of personnel files and active employee lists to ensure accuracy and completeness./ppAssist in resolving payroll discrepancies and respond to routine payroll-related inquiries./ppCompliance Recordkeeping/ppSupport compliance with federal, state, and local employment laws and internal policies by ensuring required documentation is completed and maintained./ppKeep abreast of changes in applicable labor laws and assist with implementation of updates to procedures and documentation as directed./ppTrack and reconcile completion of mandatory employee trainings in accordance with SMSU policy and notify supervisors of outstanding or overdue required trainings and maintain documentation of follow-up communications./ppRecruitment Hiring Support/ppProvide administrative support for recruitment processes, including uploading and distributing candidate application materials, maintaining candidate tracking matrices and scheduling interviews and coordinating logistics./ppOrientation/ppDeliver orientation sessions for new student employees, ensuring clear communication of workplace expectations, policies, payroll procedures, and required trainings./ppAssist with the creation, coordination, and continuous improvement of the student orientation program./ppRecommend updates or improvements to orientation materials and processes to enhance clarity, compliance, and student engagement./ppCustomer Service Administrative Support/ppProvide responsive and professional customer service to student employees and staff./ppMaintain tracking logs, spreadsheets, and filing systems to support departmental operations./ppSupport special projects and other duties as assigned./ppMinimum Education and Experience Qualifications/ppQualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions./ppEducation and/or Experience/ppHigh School Diploma or GED required and six months of related experience in a clerical environment. Some college preferred./ppSupervisory Responsibilities/ppMay provide guidance and work direction to student assistants but has no formal supervisory responsibilities for appraising performance; rewarding and disciplining employees or addressing complaints and resolving problems./ppAdditional Skills Required/ppLanguage Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization. Ability to use word processing and spreadsheet software and other related software./ppMathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs./ppReasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations./ppComputer Skills To perform this job successfully, an individual should have advanced knowledge of MS Office, including Excel, Word, PowerPoint, and Outlook. Experience with Paylocity preferred./ppPhysical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions./ppWhile performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds./ppCertifications Licenses Registrations First Aid and CPR/AED certification required (certifications may be obtained within the first month of employment)./ppWork Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions./ppThe noise level in the work environment is usually moderate. Work conditions may vary depending upon the location of job tasks required; may occur indoors and outdoors, therefore requiring exposure to a variety of elements. While working outdoors, the work environment may involve exposure to various elements including but not limited to: sun, heat/cold, dust, pollens and other environmental risks./ppBenefits Include/ppMedical, Dental, Vision, Flex Cash option/ppCalPERS Retirement/ppCalPers 457/ppGroup Term Life/Accidental Death Dismemberment (ADD)/ppHolidays Personal Holiday/ppVacation and Sick Leave/ppEducational Assistance Benefit (based on availability of funding)/ppEmployee Assistance Plan/ppLong-Term Care Insurance/ppPet Insurance/p/div