Accounts Payable/ QBO Specialist

Job Description

Job Description

Salary: Based on Experience

Accounts Payable Specialist Reports To:Director of Operations
Schedule:MondayFriday (9:00 AM start); Minimum 38 hours per week
Location:Office-based
Core Responsibilities The Accounts Payable Specialist manages the companys financial obligations, ensuring vendors are paid accurately and on time while maintaining meticulous records.

• Invoice & Payment Processing: Handle invoices and credit memos; enter data into QuickBooks Online in a timely, accurate manner.
• Discrepancy Resolution:Reconcile "3-way matches" (Purchase Order vs. Packing Slip vs. System Data) to resolve exceptions.
• Vendor Management:Maintain supplier records, reconcile monthly statements, and communicate via phone/email to resolve account issues.
• Digital Integration:Navigate supplier portals and utilize Electronic Data Interchange (EDI) to retrieve invoices and record payments.
• Reporting & Closing:Perform account reconciliations and assist the leadership team with month-end closing procedures.

Requirements & Qualifications

• Experience:13 years in Accounts Payable or a related financial role.
• Technical Skills:Proficiency inQuickBooks Onlineand Microsoft Office Suite.
• Soft Skills:High level of discretion, strong multitasking abilities, and excellent interpersonal communication.
• Physical Demands:Ability to sit for long periods, high finger dexterity for data entry, ability to lift50 lbs, and adaptability to various weather conditions (if assisting in field/warehouse areas).