Litigation Legal Assistant

Job Description

Job Description

This role is a Litigation Legal Administrative Assistant supporting attorneys in a busy litigation practice. The strongest candidates will have substantial litigation support experience and hands-on court filing expertise.

Key Responsibilities

• Support 3-4 attorneys with daily legal administrative needs.
• Draft, proofread, edit, and format legal documents, correspondence, and memoranda.
• Conduct basic legal research, including retrieving cases, statutes, and citations.
• Maintain electronic client files and document management systems.
• Upload pleadings and discovery documents.
• Manage calendars, deadlines, and docketing systems.
• Open and close client files following firm procedures.
• Prepare and file documents through:
• * Federal ****ECF**** systems
  • State court Odyssey filing systems
• Process conflict checks, invoices, and expense reports.
• Coordinate meetings, travel, CLE tracking, and attorney memberships.
• Maintain professional client communications and confidentiality.

Required Qualifications

** Experience **

• 5-15 years of legal administrative experience.
• Strong litigation background.
• Experience in one or more of:
• * Labor & Employment
  • Product Liability
  • Business Litigation
• California filing experience or willingness to learn California procedures.

** Technical Skills **

• Federal and state electronic court filings.
• Advanced Microsoft Word, Excel, PowerPoint, and PDF software skills.
• NetDocuments experience is a plus.
• Comfort using AI tools for drafting, proofreading, communication refinement, and summarization.

** Core Competencies **

• Exceptional proofreading and attention to detail.
• Strong organization and time management.
• Ability to handle multiple priorities under tight deadlines.
• Excellent communication and client-service skills.
• Flexibility and adaptability in a fast-paced environment.

Top Candidate Profile

The ideal candidate would likely have:

• 7+ years of litigation legal assistant experience.
• Extensive federal and state e-filing experience.
• Calendar and docket management expertise.
• Experience supporting multiple attorneys simultaneously.
• Strong document production and proofreading skills.
• Familiarity with document management systems such as NetDocuments.
• Experience in labor/employment, business litigation, or product liability matters.