Multi-State Payroll Supervisor

Job Description

Job Description

Job Summary: This position provides supervision to the payroll team to ensure timely and accurate payment and reporting for a multi-state payroll, special payrolls such as severance pay and some bonuses. Position also reviews metrics and audit controls for compliance. This position works closely with other teams within the payroll department and across the organization and participates in year-end Payroll functions as well as exercises knowledge of Payroll tax and law in daily work.

MINIMUM QUALIFICATIONS:

• Multi state payroll processing experience is must.
• High school diploma or equivalent required
• Bachelor's degree in related area preferred
• Minimum of three years' payroll experience in a multi-state, multi-EIN environment required
• Demonstrated ability to apply relevant laws and processes accurately and with sound judgment in varying situations
• Demonstrated working knowledge of payroll, processes, procedures, systems in a high-volume, fast paced, production environment
• Demonstrated ability to maintain compliance with payroll laws and regulations regarding taxation, garnishments, overtime, etc.
• CPP (Certified Payroll Professional) designation preferred
• Two to four years payroll and supervisory related experience required
• Intermediate computer skills and proficiency in MS Word and Outlook required.
• Intermediate proficiency in a large-scale electronic payroll system required.
• Workday experience preferred.
• PeopleNet experience preferred.
• Advanced skills and proficiency in MS Excel required.
• Basic proficiency in PowerPoint is strongly preferred.
• Experience with process flow redesign/improvements.
• Ability to meet goals individually and in a teammate environment
• Demonstrated aptitude for effective delegation and coordination skills
• Proven ability to motivate others in order to achieve tasks and goals
• Demonstrated aptitude to effectively handle teammate interpersonal situations.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Oversees the daily operation of payroll according to established written processes, procedures and standards including but not limited to large bonus processing and year-end reporting.
• Oversee bi-weekly payroll processing.
• Ensures that all deadlines are met including the processing and review of established audit reports and coordination with the Payroll Support Team for system maintenance and schedules.
• Enforces cut-off time for payroll processing.
• Reviews payroll protocols and procedures including but not limited to manual checks, on cycle payroll processing, and time clock records.
• Works with the Payroll Support Team on biweekly Processing Worksheets and SOX documents.
• Ensures appropriate backup documentation for biweekly payroll by the processing division.
• Trains and implements process improvements for the Payroll Coordinators.
• Recommends changes to create efficiencies and enhance performance of Payroll Department to Manager and/or Director.
• Develops and maintains close relationships and open communication with all areas of payroll and field locations.
• Performs random reviews for adherence to coordinator desk organization and maintenance with special emphasis on department standards, capturing metrics and providing feedback.
• Develops, researches, and maintains current knowledge of regulatory issues affecting Payroll.
• Other duties as assigned
• Limited travel as needed

Teammate Management:

• Provide leadership to direct reports.
• Knows, understands, implements, follows, and communicates to teammates all employment policies and procedures, awards, and other opportunities within the company and foster a positive work environment.
• Ensures all employment processes are completed timely and in compliance with policy and any applicable laws including but not limited to ePCNs, Performance Development Reviews, teammate personnel file maintained, etc.
• Facilitates teammate development.
• Maintains familiarity with and communicates to teammates programs impacting teammates.
• Manages all teammate employment activity including but not limited to hiring, promoting, job performance, evaluations, and disciplinary actions with appropriate approvals as required
• Reports performance metrics to Payroll Manager.
• Addresses teammate relations issues appropriately and escalate to Manager as necessary.
• Provides work direction for department teammates.
• Understands basic wage and hour laws, federal, state and local laws and regulations and legislation affecting employment.
• Reviews and approves time cards of direct reports for biweekly payroll.
• Develops and conducts educational programs to keep teammates up-to-date on policies, new laws and regulations impacting work, and other information necessary to maintain teammates' knowledge of department processes and goals.
• Maintains and communicates facility emergency management programs and ability to act swiftly, confidently in an emergency.