Operations Coordinator (Central Office) (San Antonio, TX)

Description

For over twenty-five years, BRAINATION, Inc. has grown and evolved into a powerful network of schools-a network dedicated to increasing the capacity of human greatness. BRAINATION is at the forefront of innovative facilitating and learning methods. Our public charter district, Inspire Academies, has redefined traditional approaches to education and is becoming a leader in world-class learning-helping students become expert learners and leaders, encouraging them to lead principle-centered lives, and inspiring them to belong, be great, and find joy.

The Operations Coordinator is responsible for the day-to-day operations that support the BRAINATION Central Office and district-wide needs. This role oversees facilities coordination, vendor and contract management, event logistics, purchasing, and general office administration. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities across departments.

Essential Functions:

• Provide day-to-day administrative support for multiple departments, as requested.
• Serve as the Facilities/Maintenance point of contact for internal staff and external vendors.
• Support onboarding logistics for new staff and ensure that offices and workstations are adequately equipped and stocked.
• Assist with scheduling meetings, reserving rooms, and coordinating calendars as needed.
• Coordinate district-level events: prepare materials, coordinate meals, reserve and set up rooms, and ensure all needs are met to ensure a successful event.
• Arrange travel, as requested.
• Prepare RFPs and manage the bid and selection process for the district.
• Maintain and update district Facilities/Maintenance/Operations vendor lists.
• Coordinate facilities, repairs, and maintenance needs across the district, as required.
• Maintain and update the district maintenance plan and service schedules.
• Support new construction projects through coordination with vendors, contractors, and internal stakeholders.
• Manage the district's E-Rate program: oversee the RFP process, submit all required documentation, and upload invoice information to ensure maximum funding.
• Order supplies for the Central Office.
• Oversee purchasing access and user management for the district, ensuring cost effectiveness and compliance with policies.
• Track inventory and ensure offices are adequately stocked.
• Lead miscellaneous projects as assigned.
• Track action items and follow up to completion.
• Assist leadership and departments with operational and administrative needs.

Requirements

• Associate's degree or higher preferred.
• Prior experience in an education, nonprofit, or multi-site organization.
• Project coordination or facilities management experience.
• Experience managing vendors, contracts, or facilities preferred.
• Familiarity with E-Rate processes or public-sector compliance.
• Proficiency with Microsoft Office, Google Workspace, and Adobe.
• Strong organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• Close attention to detail and follow-through.
• Excellent communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Must have a satisfactory outcome of the fingerprinting check before starting employment. Non-refundable fee paid by the employee.