Administrative Specialist ( Full-time)

Administrative Specialist ( Full-time)

Bright Light Medical Imaging is seeking a full-time Administrative Specialist to join their team in Arlington Heights, working Monday through Friday from 9:00 am to 5:30 pm.

The position requires an associate's degree or equivalent, along with relevant prior experience in a medical or office setting.

Candidates should possess solid verbal and written communication skills, exceptional typing abilities, and the capacity to multitask effectively in a fast-paced environment.

The salary for this role is competitive, and employees benefit from paid time off, comprehensive medical insurance, and a 401(k) plan with a company match.

Bright Light Medical Imaging emphasizes a supportive culture where every member is valued and empowered to grow within the organization.

WHAT A TYPICAL DAY LOOKS LIKE:

• Greet patients professionally and courteously, both in person and on the phone
• Perform clerical and administrative duties while confidentially maintaining and protecting patient information by adhering to the HIPAA Privacy Rule
• Schedules meetings, coordinating location and attendees
• Assist with project work/account management
• Gather, log and organize phone data and statistics from inbound call center team members
• Backup to other departmental functions; patient scheduling, order processing, schedule coordination, email/chat communications
• Track, maintain and order facility supplies as needed
• Schedule and coordinate food for office breakfast and lunches
• Support management team with all other assigned tasks
• Perform all other duties as assigned

QUALITIES YOU SHOULD POSSESS:

• Solid, concise verbal and written communication skills
• Composure in busy, fast paced environment
• Exceptional typing skills with speed and accuracy
• Organized, with high level of coordination for multiple tasks
• Work effectively with cross-function teams to achieve shared objectives
• Adaptable to adjustments in project requirements and unexpected changes
• Flexibility to adapt quickly to any disruptions or changes in the day
• Ability to be resourceful and take initiative making independent decisions when issues arise
• Multitasking and time management skills, with ability to prioritize tasks

EDUCATION, EXPERIENCE & REQUIREMENTS:

• Associates degree (or equivalent) in relevant field, preferred
• Proven success in business setting, working with all levels of management
• Relevant prior experience favored working in medical/office setting
• Prior data entry/word processing experience
• Proficiency in Microsoft Office Suites (emphasis on Word, Excel)

BENEFITS & TOTAL REWARDS:

• Company paid time off and medical insurance: Paid time off, Vacation, plus 6 designated Holidays
• Comprehensive Medical Insurance with multiple plan options and employer premium cost-sharing
• Employees have access to a selection of ancillary benefits to customize their coverage through employee-paid options: Dental Insurance Vision Insurance Life Insurance and AD&D Short and Long Term Disability Insurance Critical Illness Insurance Accident Insurance
• 401(k) with 4% company match, when eligible
• Additional Perks: Paid on-site training Annual uniform allowance Competitive pay and growth opportunities Quarterly appreciation breakfast/ lunches