Executive Assistant

Hiring Department

School of Medicine Dean's Office

Job Description

The Executive Assistant provides advanced administrative and operational support to senior leaders within the Dean's Office. This position serves as a trusted partner to executive leadership by independently managing complex calendars, coordinating high-priority initiatives, preparing confidential communications, and ensuring the efficient operation of the executive office.

Working with a high degree of independence, the Executive Assistant exercises sound judgment, discretion, and professionalism while interacting with faculty, department chairs, university leadership, healthcare partners, students, staff, and external stakeholders. This role requires exceptional organizational skills, the ability to manage competing priorities, and a proactive approach to supporting executive leadership in a fast-paced academic medicine environment.
________________________________________

Essential Duties and Responsibilities

• Provide advanced administrative and operational support to Dean's Office executive leadership.
• Independently manage complex executive calendars, prioritize competing commitments, resolve scheduling conflicts, and coordinate meetings across multiple stakeholders.
• Draft, edit, proofread, and manage confidential executive correspondence, reports, presentations, briefing materials, and other official communications.
• Serve as a primary point of contact for executive leadership by triaging inquiries, responding to routine matters, and escalating sensitive issues as appropriate.
• Coordinate executive meetings, leadership retreats, committee meetings, and high-profile events, including logistics, agendas, materials, technology, and follow-up.
• Maintain confidential records, action-item tracking systems, and executive files while monitoring deadlines and ensuring timely completion of priorities.
• Coordinate executive travel, purchasing, invoices, reimbursements, and other administrative processes in accordance with University policies.
• Build collaborative relationships with faculty, staff, students, University leadership, healthcare partners, and external stakeholders while representing the Dean's Office professionally.
• Support governance activities, strategic initiatives, special projects, and other operational priorities as assigned.
• Provide cross-coverage for executive office functions to ensure continuity of operations.

Preferred Qualifications

• Experience supporting executive leadership in higher education, academic medicine, healthcare administration, or another complex organization.
• Knowledge of University of Missouri administrative systems, policies, and procedures.
• Experience coordinating executive meetings, governance activities, travel, purchasing, and expense processing.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and Adobe Acrobat.
  ________________________________________

Knowledge, Skills, and Abilities

• Exceptional organizational, time management, and project coordination skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to exercise sound judgment, maintain confidentiality, and manage sensitive information.
• Demonstrated ability to independently prioritize work and manage multiple competing priorities.
• Strong customer service and relationship-building skills. Ability to anticipate executive needs, solve problems proactively, and adapt to changing priorities.
• Ability to work independently while collaborating effectively across departments and leadership teams.

Shift

Monday - Friday
8:00 a.m. - 5:00 p.m.


Minimum Qualifications

Bachelor's degree or an equivalent combination of education and experience and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Anticipated Hiring Range

Salary Range: $19.25 - $34.87 hourly
Grade: GGS - 008
University Title: EXECUTIVE ASSISTANT
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.


Application Materials

In addition to the Online Application, please provide Resume and cover letter.


Sponsorship Information

Employment visa sponsorship is not available for this position.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at


Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.


To request ADA accommodations, please call the Director of Accessibility and ADA at View phone number on click.appcast.io.