Bookkeeper

Job Description

Job Description

Position Summary

The Bookkeeper owns the day-to-day financial records of the company in QuickBooks: accounts payable, accounts receivable, job costing, bank and credit card reconciliation, payroll support, and sales tax. This is a hands-on role in a project-driven business, so accurate job costing and clean progress billing matter as much as a balanced bank reconciliation. The Bookkeeper works directly with the President and with the outside CPA at year end.

Essential Duties and Responsibilities

• Enter, code, and process accounts payable; match vendor invoices to purchase orders and receiving documents; resolve pricing and quantity discrepancies before payment.

• Prepare and issue customer invoices, including progress billings, deposits, retainage, and change orders, in accordance with contract terms.

• Manage accounts receivable and collections; produce a weekly aging report and follow up on past-due balances.

• Apply costs to the correct job so labor, material, subcontract, and permit costs report against the estimate.

• Reconcile all bank, credit card, and loan accounts monthly and investigate variances to resolution.

• Prepare and file Florida sales and use tax returns; maintain resale and exemption certificates on file.

• Process payroll or provide payroll data to the payroll provider; track PTO accruals, prevailing wage or certified payroll data where applicable.

• Maintain the chart of accounts, item list, and job list in QuickBooks with consistent naming and no duplicates.

• Produce monthly financial reports: profit and loss, balance sheet, job profitability, work in progress, and cash position.

• Assist with lien waivers, AIA-style pay applications, insurance certificates, and vendor W-9 collection; prepare annual 1099 filings.

• Support the annual review with the outside CPA and provide requested schedules and documentation.

• Maintain organized digital filing of invoices, contracts, and job documentation in company cloud storage.

Required Qualifications

• Three or more years of full-cycle bookkeeping experience.

• Demonstrated QuickBooks proficiency, including AP, AR, job costing, and reconciliation.

• Working knowledge of accrual and cash basis accounting and month-end close procedures.

• Intermediate or better Microsoft Excel skills, including formulas, sorting, filtering, and pivot tables.

• Experience preparing and filing state sales tax returns.

• Verifiable accuracy and confidentiality with financial and payroll information.

Preferred Qualifications

• Bookkeeping experience in construction, signage, manufacturing, or a project-based trade.

• Familiarity with progress billing, retainage, lien waivers, and certified payroll.

• Associate degree or higher in accounting, or QuickBooks ProAdvisor certification.

• Experience with payroll platforms and with Florida reemployment tax filings.

Skills and Competencies

• Reconciliation mindset: chases the difference until it is explained, not written off.

• Organized filing and documentation habits that survive an audit or a CPA request.

• Clear communication with vendors and customers on payment matters.

• Judgment about what to escalate to ownership and when.

• Comfortable working independently and closing the month on schedule.

Physical Requirements and Work Environment

• Primarily seated office work with extended computer use.

• Ability to lift and file records up to 25 pounds.

• Standard business hours; additional hours may be required at month end, year end, and tax deadlines.

Compensation and Benefits

The hourly range for this position is $22.00 to $28.00, and $28.00 to $35.00 for a full-charge bookkeeper who independently owns payroll, sales tax, and month-end close.[1] Placement within the range depends on experience, QuickBooks depth, and job-costing capability.

Benefits include paid vacation and sick time, paid holidays, employer-subsidized health insurance, and retirement plan participation with company match. Specific benefit terms are governed by the applicable plan documents.

\nCompany Description

We are a rapidly growing, high‐performance sign company operating in a dynamic, project‐driven environment. Our work spans a wide range of custom fabrication, technology‐integrated solutions, and specialized installations. We handle everything from large‐scale builds to detailed production work, supported by certified processes and licensed operations across multiple states. Our team thrives on tight timelines, complex challenges, and delivering standout results for clients throughout the region.

Company Description

We are a rapidly growing, high‐performance sign company operating in a dynamic, project‐driven environment. Our work spans a wide range of custom fabrication, technology‐integrated solutions, and specialized installations. We handle everything from large‐scale builds to detailed production work, supported by certified processes and licensed operations across multiple states. Our team thrives on tight timelines, complex challenges, and delivering standout results for clients throughout the region.