OFFICE OPERATIONS COORDINATOR - CONSTRUCTION & SERVICE

Job: Office operations coordinator - construction & service

Location: Grimes, Iowa

Fulltime Direct Hire

New Construction Support

•Support job/customer setup and maintain accurate project information in SimPro.

•Maintain organized electronic project folders, contracts, proposals, drawings, correspondence, change-order records, billing documentation, and closeout files.

•Support upcoming-start, schedule, readiness, permit, inspection, and open-item tracking.

•Assist with awarded-job handoffs and administrative coordination between estimating/project management and field production.

•Support Nate Tounsley, New Construction Manager, and Joe Burkheimer, Estimator/Project Manager, with recurring administrative follow-through while project-management and financial decisions remain with department leadership.

What We are Looking For:

•Dependable attendance and consistent follow-through.

•Strong organization and ability to manage multiple priorities.

•Clear, direct, and professional communication.

•Comfort learning software, workflows, and job-management systems.

•Attention to detail while maintaining awareness of deadlines and operational priorities.

•Willingness to ask questions and resolve missing information rather than allowing work to stall.

•Ability to work effectively with customers, field employees, project managers, department leaders, and warehouse staff.

•Interest in construction, HVAC, skilled trades, scheduling, project coordination, or operations.

•Desire to grow beyond basic administrative work into process ownership and greater responsibility