Marketing Coordinator

Location: United States- Remote this posting is intentionally longer than most. That is deliberate. It gives you a realistic preview of the role and clear guidance on how to present your application, so we suggest reading it in full. About SOVRA SOVRA is a leading public procurement platform trusted by more than 7,000 government agencies and over 1 million suppliers across North America. Our work sits at the intersection of technology, public service, and accountability, helping governments operate more efficiently and transparently on behalf of the communities they serve. What makes SOVRA unique is our deep focus on the public sector. Our solutions are purpose-built to solve real, complex procurement challenges, balancing compliance with usability and innovation. That commitment has been recognized with the Achievement of Excellence in Procurement (AEP) Certification from the National Procurement Institute, reflecting our high standards and impact on the market. At SOVRA, the work you do matters. Every improvement we make helps public organizations stretch taxpayer dollars further, operate with greater transparency, and deliver better outcomes for millions of people. We're a growing, mission-driven company where smart, curious people come together to build technology that serves the public good. Learn more at sovra.com. About the job The Marketing Coordinator will support the SOVRA TRX Marketing team by providing administrative, coordination, and project management support across marketing initiatives, events, supplier deliverables, and internal workflows. This role is ideal for a highly organized, detail-oriented professional who can help keep projects moving, manage timelines and budgets, coordinate third-party suppliers, support quality assurance, and assist with minor design edits. The Marketing Coordinator will work closely with the TRX Marketing Manager and broader team to ensure marketing activities are delivered on time, on brand, and with a high level of accuracy. What will your main responsibilities look like? Administrative, Budget & Project Coordination Support day-to-day administrative needs for the SOVRA TRX Marketing team, including project tracking, meeting coordination, documentation, and follow-up. Track marketing budgets, purchase requests, invoices, supplier quotes, and approvals to help ensure projects remain on budget and aligned with internal processes. Maintain project schedules, task lists, status updates, and timelines to support the TRX Marketing Manager and team in delivering work efficiently. Supplier, Print & Production Management Coordinate with third-party suppliers for printed collateral, promotional items, branded clothing, signage, event materials, and other marketing production needs. Manage supplier quotes, timelines, proofs, production schedules, delivery requirements, and final files to ensure materials are produced accurately and on time. Support inventory tracking and ordering for TRX-branded collateral, swag, apparel, and event supplies. Ensure all printed and promotional materials align with SOVRA brand standards and program requirements before production and distribution. Management of Association Tracker - ensuring we are planning for upcoming deliverables and managing these projects internally as well as working with our various external Association contacts. Marketing Project Support, QA & Creative Assistance Assist the TRX Marketing Manager and team with project management support for campaigns, collateral, events, association activities, and internal marketing requests. Conduct quality assurance reviews of marketing materials, including checking for brand consistency, formatting, spelling, links, version control, and production accuracy. Make minor design edits to existing assets, templates, presentations, handouts, and collateral as needed, while escalating larger creative needs to the appropriate design resource. Support basic updates to marketing files, creative briefs, production trackers, and shared team resources to keep work organized and accessible. Assist with simple video edits or production support when skills are available; video editing experience is considered a strong bonus. What will you bring to this role? Education - bachelor's degree or diploma in Marketing, Communications, Business Administration, Project Management, or a related field, or equivalent experience. Coordination experience - 2-5 years of experience in marketing coordination, project coordination, administrative support, supplier coordination, or a related role. Organizational skills - strong organizational skills with the ability to manage multiple projects, deadlines, vendors, and details simultaneously. Budget and expense tracking - experience tracking budgets, invoices, purchase orders, supplier quotes, or project expenses. This experience is essential for the role. Supplier and vendor coordination - comfort working with third-party suppliers, print vendors, promotional product providers, or event-related vendors. Communication and attention to detail - excellent written and verbal communication skills, with strong attention to detail and accuracy. Authorization to work in the US - we are not able to sponsor work visas or transfers at this time. What are the assets that would make you stand out? Project Management - ability to manage multiple tasks, meet deadlines, and liaise with various internal and external stakeholders. Design tools - basic familiarity with design tools such as Adobe Creative Suite, Canva, or similar platforms is an asset. Video editing - video editing experience is a strong bonus but not required. HubSpot - familiarity with marketing in HubSpot is a bonus but not expected. Software or government background - experience in a software company, or in government, whether in government marketing or other work with government. Procurement exposure - any background in procurement is a bonus; it is not required for this role. You should apply if You are highly organized, proactive, and comfortable keeping projects, budgets, and supplier deliverables on track. You are detail-oriented with a strong eye for accuracy, consistency, and brand alignment. You are a collaborative team player who communicates clearly and follows through on commitments. You are a resourceful problem solver who can manage competing priorities in a fast-paced marketing environment. You are comfortable supporting both administrative details and creative production workflows. What we look for in applications We review every application individually and assess it on its own merits rather than screening for keywords. The most useful applications are specific: describe the marketing projects, events, or collateral you coordinated, the suppliers and budgets you managed, who the work supported, and the outcome, with numbers wherever you have them. When you name a tool, such as Excel, Smartsheet, Adobe, or Canva, add a brief note on what you used it to do. Specific detail about your own work tells us far more than a general summary of responsibilities. What does success look like? By 3 months: you have a solid understanding of what TRX does and how the team works, including the process for managing the marketing budget, and you manage the Association Tracker with confidence. By 6 months: you contribute to a wider range of team projects, including swag and promotional orders, and you have taken on a few small projects delegated to you. By 12 months: you run small projects from start to finish, take the initiative to find solutions before escalating, and have built working relationships with the TRX program teams. Our interview process Our process is designed to be thorough while respecting your time. Four conversations cover the substance of the role and how you would work with the team. Recruiter screen - a 30-minute video conversation about your background, your motivation, and your fit with the role. Conversation with the Manager, Program & Contract Marketing - the scope of the role and your experience coordinating marketing projects, suppliers, and budgets. Conversation with a Senior Marketing Manager - how you work with the team day to day and keep deliverables on track. Panel with the Directors, Major Accounts - how you would support the program teams and communicate with internal and external partners. Why you should join us SOVRA serves the public sector, and the work carries the weight that comes with that purpose. Every improvement to our platform helps government agencies operate more efficiently and deliver greater value to the communities they serve. We are a company in a period of deliberate growth, and we are looking for professionals who want genuine ownership of their work and a direct hand in building the organization around them. In this role, that ownership is real: your work in TRX Marketing shapes how SOVRA delivers to the state programs, buyers, and suppliers the team supports. Our benefits include the following, with full details shared during the hiring process: Comprehensive health and medical coverage. Paid time off. A structured learning and development program. Paid parental leave. Thank you for your interest in SOVRA. However, only selected candidates will be contacted. At SOVRA, we are committed to fostering an inclusive and equitable workplace. We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other characteristic protected by applicable laws. We provide a work environment free from discrimination and harassment. In addition, we are committed to ensuring pay equity across our organization and regularly review our compensation practices. International Data Base Corp doing business under SOVRA participates in E-Verify. If selected for employment, you will be required to provide your Form I-9 information to confirm that you are authorized to work in the United States. International Data Base Corp, que opera bajo el nombre comercial SOVRA, participa en E-Verify. Si es seleccionado para el empleo, se le solicitará que proporcione la información de su Formulario I-9 para confirmar que está autorizado a trabajar en los Estados Unidos. #J-18808-Ljbffr