Grants Specialist

The Grantmaking Operations team sits within FGHR’s Operations department and is primarily focused on ensuring that resources are reaching frontline activist organisations. The team seeks to hire a Grants Specialist who will report to the Director of Grantmaking Operations and manage FGHR’s most complex grantmaking programmes. The successful candidate will join a high-performing, enthusiastic grants management team, a deeply committed global staff, and an organisation constantly learning and adapting to global contexts. ESSENTIAL DUTIES OF THE POSITION Grantmaking Manage due diligence and enhanced grantmaking protocols for a complex and high-volume portfolio of grants spanning low and high-risk operating environments. Inform the development and implementation of grantmaking plans, ensuring they are robust and responsive to changing contexts and needs. Research compliance and financial regulation for various country contexts as needed and flag potential areas of risk appropriately and in collaboration with GMO Leadership. Identify and flag operational challenges that may have an impact on programmatic grantmaking ambitions, potential donor commitments or grantmaking advisory bodies. Coordinate with Programme and Grantmaking Operations to ensure grants and grantee relationships are managed according to their risk level and operating context. Together with Program, Fundraising and Finance teams, coordinate grant recommendation processes, and timeline for grantmaking portfolios. Prepare and organise applicant materials and prospective grantee documents for all grants. Manage incoming grant proposals and reporting, conduct due diligence in line with grantmaking policies and best practices. Communicate with grantees in Arabic and French, serving as a primary contact at FGHR, to support troubleshooting and accompanying them through partnership. Monitor and safeguard grantmaking, safety and security contexts within regional and/or initiative programmes. Translate grant and Programme materials in alignment with Programme strategies, portfolio priorities, and compliance requirements. Lead regular grantmaking check-ins and strategic meetings as needed. Analyse data and develop grantmaking insights and sessions to inform and shape grantmaking workflows. Monitor and track grantmaking budgets and manage budget stakeholders. Actively contribute to fundraising stages by integrating data-driven insights and compelling narratives in proposals and evaluation reports. Database and Systems Administration Manage FGHR’s grants management system. Maintain accurate grant and grantee records – updating grant, organisation, and contact records daily, updating budget trackers periodically and ensuring OFAC compliance. Generate reports and dashboards for colleagues across departments, as needed. Code all grantmaking requests and budgeting information. Support enhancements to the grants management system, including the testing and implementation of back-end developments, to improve user experience, workflow efficiency, and data integrity. Collaborate with Grantmaking Operations colleagues to test new releases and system updates, identify areas for improvement, and support the resolution of bugs and technical issues. Contribute to the design and creation of the EOI and proposal forms in the grants management system. Support the successful launch of newly implemented workflows and forms by testing functionality, identifying issues, and assisting with troubleshooting and resolution. Support the design and implementation of grantee portals to improve grantee interactions and reporting. Apply systems thinking and user-centred design principles to support operational innovation and process improvement. Project Coordination Lead on GMO internal projects; brainstorming and implementing workflow solutions to team endeavours, ensuring cohesive and aligned project reporting and closing. Provide support to GMO Leadership Support engagement with all project stakeholders, gathering, and integrating feedback to improve project management processes. Proactively identify risks associated with projects, recommending effective solutions to ensure successful implementation. Inform the scheduling and coordination of project activities, including meetings and deadlines. Document project outcomes and adaptations ensuring learning is embedded in grantmaking operations. #J-18808-Ljbffr