Secretary to Chairman - Orthopedics Department

Secretary to Chairman - Orthopedics Department Administrative/Office Support Mineola, NY • Full-Time/Regular NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. Position Summary: We have an exciting opportunity to join our team as a Secretary to Chairman - Orthopedics Department. In this role, the successful candidate is responsible for managing diverse and confidential projects and performs administrative duties requiring broad and comprehensive experience, skill and knowledge of the institution’s policies and practices to support department director and/or manager. Answers requests for information, prepares and edits general correspondence, presentations reports and financial data. Organizes and maintains files and records. May conduct research. Establishes and maintains working relationships with personnel in other departments. Maintains calendar and to ensure identified priorities are addressed. May make travel arrangements. Job Responsibilities: Performs other duties as assigned Supports director with administrative detail on various assigned projects and the administration of the day-to-day operations. Completes project and special assignments by establishing objectives, determines priorities, managing time, gaining cooperation of others monitoring progress, problem solving making adjustment to plans. Resolves routine and complex inquiries. Responds independently and/or draft response for director’s review to correspondence. Gathers information and follows up with appropriate staff on behalf of director. Accountable for screening of incoming mail, email and telephone communication and in person inquiries from vendors and colleagues. Identifies, follows up and tracks requests of great importance which require immediate attention including contracts, reports, memos and other documents as needed in a timely and accurate manner. Coordinates production and distribution of related project material as required. May prepare meeting notices, reports and agendas, notifies attendees; and resolves scheduling conflicts. Records and tracks meeting minutes follow up items. Ensures timely resolution of critical issues and other matters when needed. Ensures compliance with any record retention procedures. Develops and maintains appropriate document filing systems (both hard copy and electronic), for easy reference and access. Maintains confidentiality and recommends solutions or actions required. May have budget oversight as directed. Monitors supply inventory; orders and stocks all office supplies. May prepare expense reimbursement requests, and maintains office equipment as assigned. Additional Position Specific Responsibilities: Responsible for providing project support to the departmental administrative teams. Support includes the production of legal documents under the guidance of the departmental administrator that are related to physician employment (offer letters, renewals, amendments, and changes of responsibilities). Provide tracking and follow-up for such documents, tracking start date, location, salary, productivity targets, and bonuses (contractual and discretionary). Minimum Qualifications: To qualify, you must have a Bachelor's Degree. 1 - 3 years In an Administrative Support Role or related experience. Excellent communication (both oral and written), interpersonal, detail-oriented, organization, project coordination, customer service and multitasking skills. Working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook). Ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Preferred Qualifications: Professional Certifications / Registration: Indicate special certifications that are required or preferred for the position Notary Public. Seeking 3- 5 years experience supporting Manager or Director level. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Hospital—Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Hospital—Long Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $73,458.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. NYU Langone Health