Administrative Assistant

divh2Administrative Assistant/h2pIvy Tech is currently accepting applications for an Administrative Assistant position located at the Heritage Trail Correctional Facility! Come join our team!/ph3General Purpose and Scope of the Position:/h3pServe as Administrative Assistant to the Site Manager of the Correction Facility Education Program. Serves as a receptionist in Ivy Techs office in the corrections facility. Handles essential reports, memos, and other information pertinent to the Coordinator of the Correction Facility Education Program as it relates to students./ppThis is a full-time hourly position located at the Heritage Trail Correctional Facility./ph3Major Responsibilities:/h3p Maintain respect at all times for confidential information. Perform required duties; answering the telephone expediting questions and requests in a courteous, tactful, prompt, and correct manner; greeting visitors. Type/key correspondence for the Site Manager of the Correction Facility Education Program. Maintain and distribute accurate memos. Effectively operates various office equipment. Prepare and maintain OIS files (student information, conduct reports, count letters) for the Site Manager of the Correction Facility Education Program. Prepare the monthly data reports and accompanying materials as required by the state Process incoming mail and distribute to staff. Assist in maintaining faculty application files, resignations, etc. Assist in maintaining the general office filing system keep a daily log book (faculty issues, emergency counts, classes canceled, etc.). Complete reports in a timely manner as required by state and federal agencies along with those from Accrediting bodies Process DOC Referrals to place students in education (ABE, Vocational) Scan TABE tests and Practice HiSet Tests. Create passes or special count letters as directed by the Site Manager. Maintain Inters Program through data input documentation, attendance, etc. Change class rosters and time cuts as directed by the Site Manager. Maintain a current inventory of supplies and inform the Site Manager when items need to be purchased. Complete required DOC training, CBTS, and annual training as required by the facility. Provide training for offender education clerks, if allowed by the facility. Document work hours and Apprenticeship Information for offender clerks./ph3Minimum Qualifications:/h3pHigh School Diploma; Punctual; good communication skills; experience with computer software applications; capable of handling detailed work; strong people skills; comfortable working within a correctional facility./ph3Ivy Tech Benefits:/h3pIvy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:/ppHealth Wellness/pulliMultiple medical plan options paired with a Health Savings Account with a generous employer contribution/liliDental plan with no-cost preventive services and coverage for orthodontia/liliVision plan with low-cost exams and allowances for glasses or contact lenses/liliEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources/liliWellness program with opportunities to earn $250 in Wellness Rewards/liliFlexible Spending Accounts for healthcare (limited purpose) and dependent care/li/ulpRetirement Financial Security/pulli10% employer retirement contribution, fully vested after two years/liliBasic life insurance equal to annual salary paid by the College, with optional supplemental coverage/liliShort-term and long-term disability benefits/li/ulpEducational Benefits/pulliFee remission for employees, spouses, and dependent children/liliTuition assistance for undergraduate, graduate, and doctoral programs/liliPaid professional development opportunities/li/ulpWork?Life Balance/pulliGenerous paid time off, including vacation, sick leave, holidays, and winter recess/liliFlexible work arrangements where available/liliPaid childbirth recovery leave (8 weeks)/liliPaid parental leave (4 weeks)/li/ulpAdditional Perks/pulliEligibility for Public Service Loan Forgiveness/liliAdditional discounts on gym memberships, transportation, and various retail services/li/ulpIvy Tech is proud to offer benefits that support your health, your family, and your futurebecause when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date./ppIvy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the Colleges Title IX Coordinator or to the US Department of Education Office of Civil Rights./p/div