Personal and Executive Assistant to the CEO

Job Description

Job Description

In Mangone Law Firm, excellence is intentional, quality is uncompromised, and going above and beyond is part of who we are.

Are you ready for a role where excellence, purpose, and impact come together every single day?

This is not a traditional assistant role.

We are looking for a highly intelligent, operationally elite, deeply trustworthy Executive Assistant who can become the CEO’s right hand and help transform fast-moving vision into organized execution.

If you thrive in high-performance environments, naturally anticipate needs before they are spoken, and find satisfaction in bringing order and follow-through, this may be the most meaningful role of your career.

This position requires exceptional discretion, emotional maturity, operational excellence, and the ability to protect and optimize the time, priorities, and energy of a visionary CEO leading a rapidly growing law firm.

About Us

Mangone Law Firm, LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S.

We proudly represent immigrants nationwide and are deeply committed to delivering premium client service with empathy, urgency, and excellence.

Our company is built on strong values, high standards, and a culture of accountability, continuous improvement, and ownership.

???? Inc. 5000 Honoree – 2025 ????
Mangone Law Firm is proud to be recognized among America’s fastest-growing private companies.

We are building something meaningful, ambitious, and long-term — and we are looking for exceptional people who are ready to grow with us.

About the Role

This is a fully on-site position based in Morris Plains, New Jersey.

The Executive Assistant to the CEO will serve as a strategic operational partner responsible for creating structure, organization, prioritization, and follow-through in a fast-paced executive environment.

This role combines:

• Executive support
• High-level coordination
• Personal assistance
• Operational follow-through
• Calendar and stakeholder management
• Travel logistics
• Confidential personal support

You will be trusted with highly sensitive information and expected to operate with professionalism, discretion, precision, and sound judgment at all times.

This role is ideal for someone who:

• Naturally notices details others miss
• Finds fulfillment in organization and anticipation
• Can remain calm under pressure
• Is extremely reliable and execution-oriented
• Does not need constant supervision or reminders
• Understands how to protect a leader’s time, focus, privacy, and energy

What Success Looks Like in This Role

Success in this position means:

• The CEO is consistently prepared, informed, and protected
• Nothing falls through the cracks
• Priorities are tracked and completed proactively
• Schedules, travel, logistics, and stakeholders are coordinated seamlessly
• Sensitive information remains fully confidential
• Problems are solved before they escalate
• The environment around the CEO becomes more organized, stable, and efficient

Key ResponsibilitiesExecutive & Strategic Support

• Manage an extremely dynamic and fast-changing calendar with precision
• Coordinate meetings, priorities, deadlines, and executive follow-ups
• Organize communications and ensure timely responses and accountability
• Track projects, action items, and pending deliverables with a zero-drop mentality

Stakeholder & Communication Management

• Serve as a liaison between the CEO and internal/external stakeholders
• Coordinate appointments, calls, meetings, and sensitive communications
• Help protect the CEO’s focus and schedule by prioritizing requests appropriately

Personal Assistance & Lifestyle Coordination

• Coordinate personal appointments, errands, reservations, vendors, and household logistics
• Assist with family-related scheduling and occasional personal support tasks
• Anticipate needs and proactively solve logistical problems before they arise

Travel & Logistics

• Coordinate complex domestic and international travel itineraries
• Manage flights, accommodations, transportation, reservations, and travel changes efficiently

Administrative Excellence

• Draft, proofread, translate, and organize documents and communications in English and Spanish
• Maintain organization systems, calendars, files, reminders, and operational workflows

Requirements

Experience

• 6 months of experience as an Executive Assistant, Personal Assistant, Chief of Staff Assistant, or similar high-responsibility role
• Experience supporting executives in fast-paced environments strongly preferred

Language

• Professional or native fluency in both English and Spanish is mandatory since most of our clients are spanish speakers.

Technical Skills

• Strong command of Google Workspace, Microsoft Office Suite, Slack, and project management systems
• Strong organizational and written communication skills

Critical Soft Skills

• Exceptional discretion and confidentiality
• High emotional intelligence and maturity
• Extreme attention to detail
• Anticipation and proactive thinking
• Calmness under pressure
• Strong prioritization skills
• Reliability and follow-through
• Ability to adapt quickly without becoming emotionally overwhelmed

This Role Is NOT Ideal For Someone Who:

• Needs constant direction or reminders
• Gets overwhelmed easily by changing priorities
• Struggles with organization or follow-through
• Prefers highly repetitive work with little urgency
• Has difficulty handling confidential or sensitive information
• Needs excessive recognition or visibility to stay motivated

Benefits

Why Join Mangone Law Firm?Competitive Compensation: $70,000 to $75,000Meaningful Impact

Help build a company that is changing lives every single day.

High-Performance Culture

Work alongside ambitious, growth-oriented professionals who care deeply about excellence.

Growth & Development

Access continuous learning, leadership exposure, and professional growth opportunities.

Comprehensive Benefits

We believe exceptional people deserve exceptional support. That’s why we invest in the well-being, growth, and long-term success of our team members through a highly competitive benefits package designed to provide stability, development, and rewarding career growth.

Our benefits include:

• Health, dental, and life insurance coverage
• 401(k) with employer matching
• Pension plan
• Paid time off, holidays, and sick leave
• Tuition reimbursement and continuous professional development support
• Profit sharing opportunities tied to the company’s growth and success
• Direct exposure to executive leadership and high-level operations
• Career growth opportunities within one of the fastest-growing immigration law firms in the country
• A high-performance, team-oriented culture that values excellence, accountability, and long-term professional development
• The opportunity to play a meaningful role in a mission-driven organization that changes lives every single day

Final Note

This role is not about simply managing tasks.

It is about becoming a trusted operational extension of a high-performing CEO.

If you are highly organized, deeply trustworthy, operationally sharp, emotionally mature, and capable of bringing stability and execution to a fast-moving environment, we encourage you to apply.

¡Apply now and help us build a future where every client has a fighting chance!