Executive Assistant

Join us to co-create solutions for a better future! Job Details Executive Assistant - East Hanover, NJ (Posted: 6/10/2026) Job ID: 64046 Job Category: Administrative Position Type: Contract Duration: 2 Months Shift: 1 Remaining Positions: 1 Open for W2 candidates only! Location: 100 Deforest Ave, East Hanover, NJ 07936 Contact: Call: View phone number on click.appcast.io / Email: View email address on click.appcast.io Role Overview Executive Assistant - C‑Suite Support Position Summary: We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a senior C‑suite executive. The ideal candidate will manage complex calendars, coordinate meetings, handle travel arrangements, and ensure seamless day‑to‑day administrative support in a fast‑paced global environment. Key Responsibilities Manage and coordinate the executive’s calendar, meetings, and appointments across multiple time zones. Schedule and organize internal and external meetings, including leadership and stakeholder meetings. Coordinate travel arrangements, including flights, accommodations, visas, and itineraries. Prepare meeting agendas, presentations, and other administrative documents as needed. Manage communication and correspondence on behalf of the executive. Coordinate with internal and external stakeholders to ensure timely follow‑ups and action items. Support event planning, leadership meetings, and executive visits. Maintain confidentiality while handling sensitive business information. Assist with expense reports, invoice processing, and other administrative tasks. Required Qualifications Proven experience supporting senior executives or C‑suite leaders. Excellent verbal and written communication skills in English. Strong calendar management and scheduling experience. Experience coordinating international travel and executive meetings. Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams. Exceptional organizational skills with strong attention to detail. Ability to manage multiple priorities and work independently in a fast‑paced environment. Preferred Qualifications Fluency in Spanish (preferred) or other foreign languages. Experience supporting global executives and working across multiple regions and time zones. Experience in multinational or corporate environments. Pay Range $26.00 - $28.00 per hour #J-18808-Ljbffr Stefanini, Inc