Office Manager / Administrative Assistant

Job Summary: We are seeking a highly organized, detail-oriented, and polished Office Manager / Administrative Assistant to manage the day-to-day operations of our Shelton, CT office. This on-site role is ideal for a professional, resourceful individual who takes ownership, anticipates needs, and executes tasks with a high level of accuracy and follow-through. Key Responsibilities: Take ownership of day-to-day office and facilities management, including kitchen and office supplies, cleaning, security, maintenance, repairs, and workplace needs; manage service vendors and follow issues through to resolution. Manage incoming and outgoing mail and packages, including picking up mail from the post office, opening and scanning correspondence, and distributing documents to the appropriate teams. Coordinate client and executive visits, quarterly Board meetings, office events, and special meetings, ensuring all details are professionally planned and executed. Provide basic Human Resources administrative support, including onboarding and offboarding, employee documentation, benefit administration, and basic payroll processing through ADP. Support the offshore Finance team with U.S.-based administrative needs, including handling invoices and bills received in the office, vendor communication during U.S. business hours, and documentation or reconciliation requests. Coordinate business insurance, contracts, renewals, certificates, memberships, and other administrative requirements. Coordinate employee events, celebrations, and monthly volunteer and charitable activities. Serve as the go-to resource for general administrative needs and help ensure the office runs smoothly and professionally. Qualifications & Requirements: College degree required; prior administrative or office experience preferred. Exceptionally organized and detail-oriented, with strong ownership, follow-through, and a high standard of execution. Ability to multitask, prioritize, anticipate needs, and manage details and deadlines effectively. Professional and polished when interacting with employees, executives, Board members, clients, and vendors. Resourceful, adaptable, eager to learn, and comfortable taking on new responsibilities. Strong written and verbal communication skills; able to work independently and coordinate effectively with offshore teams. Comfortable learning new systems and processes. Work Environment: This position operates on-site in a professional office environment in Shelton, CT. Organizational Relationships: Develop and maintain positive internal and external relationships with employees, leadership, offshore teams, clients, Board members, and vendors that contribute to the success of the company. #J-18808-Ljbffr