People Operations Coordinator

People Operations Coordinator

Vireo Health of Rocky Mountain is a vertically integrated cannabis company focused on retail excellence, cultivation quality, and strategic brand partnerships across our markets. We are an organization committed to delivering an exceptional customer experience while driving disciplined, sustainable growth.

Guided by our HEART values — Hard Work (Hustle), Excellence, Attitude, Respect, and Teamwork — we operate with accountability, collaboration, and a shared commitment to performance. As we continue to scale, we are building a high-performing team ready to execute and lead in a competitive environment.

The People Operations Coordinator provides essential administrative and operational support across the People & Culture department, with primary responsibility for onboarding administration and employee lifecycle processes. This role ensures accuracy and confidentiality in employee records, processes HRIS transactions, coordinates onboarding activities, and supports day-to-day People Operations functions. Serving as a first point of contact for routine employee inquiries, the People Operations Coordinator delivers responsive, professional service while maintaining compliance with established policies and procedures. By providing accurate administrative support and fostering a welcoming onboarding experience, this role helps deliver a consistent, people-first experience for employees.

Onboarding & Employee Lifecycle Administration (40%)

• Administer the onboarding process from offer acceptance to first day, ensuring all tasks are completed on schedule and providing a welcoming experience for new hires
• Conduct and track I-9 verifications, monitor E-Verify compliance, and maintain documentation per federal and state requirements
• Coordinate onboarding logistics, including systems access (HRIS, payroll, benefits), account setup, badges, and new hire announcements
• Process employee lifecycle transactions, including hires, transfers, compensation changes, and promotions, by entering accurate information into the HRIS
• Maintain complete and accurate personnel records in compliance with retention requirements

People & Culture Administrative Support (35%)

• Manage the People & Culture inbox, serving as the first point of contact for responding to routine inquiries and directing more complex matters to the appropriate People & Culture team member
• Maintain digital employee files with accuracy, ensuring compliance with confidentiality requirements and audit readiness
• Provide administrative support for day-to-day People & Culture operations, including maintaining department records, processing documentation, and completing routine administrative tasks

Compliance & Culture Programs (25%)

• Support distribution of company policies and maintenance of employee acknowledgements in accordance with established procedures
• Help coordinate logistical support for culture-building activities (events, company lunches, recognition events) that reinforce company values
• Actively model company values in all interactions, serving as a culture ambassador and reinforcing a consistent, people-first workplace

Please note that the percentage allocations are a general estimate and may vary based on business needs and priorities. Additional duties may be required as needed to support overall operations

What you've accomplished:

• 5+ years of professional AP/AR or accounting experience
• Bachelor's degree preferred
• Cannabis industry knowledge is a plus
• Attention to detail, organization, and accuracy is critical
• Ability to prioritize, work independently, and multi-task
• Efficient internal and external communication is critical
• Experience with Business Central or a similar accounting ERP system a plus
• Experience with AP routing/approval software
• Computer skills required include working knowledge of Microsoft Suite, especially Outlook and Excel
• Ability to stay calm and professional given high volume and tight deadlines

Working Conditions (Schedule, Environment, Travel)

• This role follows a hybrid schedule of up to two remote days and three on-site days
• Monday through Friday (approximately 8:00AM to 5:00PM)
• Additional hours are based on the manager's requirements, with some weekend work as needed
• Ability to obtain and maintain an active Marijuana Enforcement Division (MED) badge in the state of Colorado

Why Choose Vireo? Life's too short to work somewhere that doesn't ignite your passion. The cannabis industry is fast-paced, innovative, and full of opportunity—where science meets creativity, and wellness meets culture. At Vireo Health, we're pioneering the future of cannabis with a team that's as dynamic as the industry itself. Here, you'll find a workplace that's collaborative, inclusive, and driven by HEART and purpose, where your work has a real impact on people's lives. Whether you're cultivating the highest-quality plants, crafting cutting-edge products, or shaping unforgettable customer experiences, you'll be part of something bigger. If you're looking for a career that's exciting, meaningful, and full of growth, let's build the future of cannabis together. A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do Employee Perks: Enjoy competitive pay and employee discounts Making an Impact: We're committed to education, sustainability, and giving back to the communities we serve. EEO Statement Vireo Health, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.