Administrative Assistant II
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Job Title: Executive Administrative Assistant Location + Work Type: Onsite - Jacksonville, FL 6 MONTH Schedule:
- Full-time
- Monday-Friday, 8:00 AM - 5:00 PM
- 1-hour unpaid lunch
- Provide executive administrative support to senior leadership
- Manage complex calendars, meetings, and scheduling
- Coordinate travel arrangements, including flights, hotels, and ground transportation
- Prepare meeting agendas and record meeting minutes
- Compile executive reports, financial updates, and business summaries
- Coordinate sales events, customer visits, trade shows, and internal events
- Produce and distribute daily and weekly business reports
- Track action items and follow up on deliverables
- Process expense reports and support administrative projects
- Maintain files, reports, and other business documentation
- Perform additional administrative duties as assigned
- Associate or Bachelor's degree
- 3-5 years of executive administrative or office experience
- Strong Microsoft Office skills (Excel, Word, Outlook)
- Excellent typing, proofreading, and business writing skills
- Strong organizational and time management skills
- Ability to prioritize multiple projects with minimal supervision
- Strong verbal and written communication skills
- Attention to detail and problem-solving abilities
- Ability to adapt to changing priorities
- English proficiency
- Previous executive-level support experience
- Advanced Microsoft Excel skills
- Experience with Concur and expense reporting
- Bilingual in Spanish
- Microsoft Excel, Word, Outlook, PowerPoint, Access, and Project
- Concur (preferred)
- Fast-paced executive office environment
- Up to 5% travel as needed
Vacancy posted 4 days ago
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