Senior Bookkeeper
Paychex
The Senior Bookkeeper manages day-to-day financial transaction processing with a strong focus on accuracy, accounts payable, reconciliations, and reporting support.
Key Responsibilities
- Process high‑volume accounts payable including invoice intake, coding, routing approvals, and maintaining complete backup documentation
- Execute payment runs (checks/ACH) with attention to internal controls, proper approvals, and vendor terms
- Maintain vendor files including W‑9s, payment details, contact info, and compliance documents as required
- Reconcile bank accounts and credit cards monthly (or more frequently when needed) and research/resolve discrepancies
- Support accounts receivable processes including invoice support, cash application, payment tracking, and collection follow-up coordination
- Maintain accurate records through general ledger entries , supporting schedules, and documentation retention
- Assist with job cost coding discipline by ensuring invoices are properly coded to projects/work orders and flagged when information is missing
- Support month‑end close tasks including accrual support, prepaid tracking, and reconciliation schedules
- Prepare routine operational reporting: A/P aging, A/R aging, cash position summaries, spend summaries, vendor activity
- Partner with operations to resolve invoice disputes by collecting proper backup (photos, service reports, approvals, proposals)
- Ensure bookkeeping tasks remain audit-ready with clean files, consistent naming conventions, and traceable approvals
- Identify process issues (missing approvals, recurring coding errors, vendor billing problems) and recommend improvements
Qualifications
- 3–5+ years of bookkeeping experience with strong A/P ownership; construction/facilities services experience preferred
- Demonstrated ability to handle high transaction volume with accuracy and organization
- Proficiency with accounting software (QuickBooks or similar) and strong proficiency in Excel
- Ability to prioritize, meet deadlines, and follow standardized processes
- High attention to detail and comfort maintaining compliance‑level documentation
Vacancy posted 20 hours ago
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