Senior Accounts Payable Specialist

Job Description

Job Description

Description:

Job Title: Senior Accounts Payable Specialist

Reports To: Controller

Location: Delray Beach, FL

Type: Full-Time | Onsite | Non-Exempt

COMPANY SUMMARY

At Pero Transport, LLC, we are committed to operating a world-class transportation and logistics organization that ensures our customers receive best-in-class customer service. We strive to always provide on-time and efficient deliveries and make a point to offer the best, most personal service to each of our customers. We are large enough to handle any shipper or receiver’s needs, while still providing the personal relationship and communication that is essential to your business.

POSITION SUMMARY

The Senior Accounts Payable Specialist is responsible for overseeing the full cycle of accounts payable processes, ensuring timely and accurate processing of vendor invoices, payments, and reconciliations. This role serves as a subject matter expert within the AP function, supporting process improvements, internal controls, and compliance initiatives. The Senior AP Specialist works closely with the Controllers and other departments to maintain strong financial accuracy and vendor relationships.

Requirements:

KEY RESPONSIBILITIES

• Process accounts payable for various entities, vendors, and cost types (including, but not limited to: farm-related costs, utilities, rent, transportation, fuel and parts and repairs).
• Sort and 3 way match invoices with their respective purchase order & other supporting documentation.
• Assemble check backup (invoice, PO, quote, BOL, approval, etc.) with printed checks and control the physical mailing of paper checks along with the filing of completed stubs, approvals, and supporting documentation.
• Compare the invoices to purchase orders, prices, terms of payment and other charges.
• Ensure bills are paid in a timely and accurate manner.
• Facilitate payment of invoices by tracking due dates and downloading/requesting invoices when applicable.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Allocate monthly credit card transactions and collaborate with other AP team members to complete monthly statement reconciliation.
• Understands how to allocate expenses based on the company’s costing structures for multiple entities. 
• Adheres to laws, internal policies, and financial standards for all payment transactions. Ensures that the company adheres to tax compliance, fraud prevention, and accurate record-keeping for audits. 
• Establish and maintain relationships with new and existing vendors.
• Maintain filing of vendor contracts/agreements.
• Provide supporting documentation for audits.
• Maintain confidentiality of organizational information.

QUALIFICATIONS

• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 5+ years of recent Accounts Payable experience.
• Solid understanding of basic bookkeeping and accounts payable principles.
• Must be able to follow standard filing procedures.
• Experience with ERP systems.
• Proficient in Microsoft Excel and other accounting-related software.
• Exceptional attention to detail, organization, and time management skills.
• Strong communication and problem-solving abilities.
• Ability to work in a fast-paced environment and meet deadlines.

WORKING CONDITIONS

• Office environment with frequent use of computers, calculators, and standard office equipment.
• May occasionally require extended hours during month-end, quarter-end, or year-end close periods.
• Interactions with vendors, internal departments, and external auditors.
• Fast-paced, deadline-driven finance environment.

PHYSICAL REQUIREMENTS

• Ability to sit for extended periods while performing data entry and accounting tasks.
• Ability to lift/move office supplies or files up to 25 lbs occasionally.
• Manual dexterity for operating computers, calculators, and office equipment.

COMPANY BENEFITS/PERKS

• 401(k)
• Health, Dental, Vision Insurance and more
• Paid Time Off (PTO)

The company (Pero) reserves the right to alter, amend, expand or contract these duties and responsibilities as the company's needs evolve.