Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to provide dependable day-to-day support for a busy team in Acton, Massachusetts. This Long-term Contract position is ideal for someone who takes initiative, stays organized, and can confidently manage multiple administrative priorities in a fast-paced environment. The role will support scheduling, communication, and general office coordination while helping the HR team maintain smooth operations during a period of change.

Responsibilities:
• Coordinate calendars, meetings, and appointments to keep team schedules organized and up to date.
• Respond to incoming calls and route messages or inquiries to the appropriate contacts in a timely manner.
• Provide administrative support to the HR team by preparing documents, maintaining records, and assisting with routine coordination tasks.
• Schedule internal and external meetings, confirm logistics, and communicate updates to participants as needed.
• Help maintain organized files and accurate information across administrative systems and shared resources.
• Support workflow continuity within the department during team changes by handling essential clerical and coordination duties.
• Assist with general office tasks to ensure daily operations run efficiently and professionally.• Experience providing administrative support in an office environment.
• Strong ability to manage calendars, appointments, and scheduling details with accuracy.
• Comfortable handling inbound calls and communicating clearly with internal and external contacts.
• Proficiency in general administrative assistance, including document preparation and record upkeep.
• Ability to work independently, take initiative, and follow through on tasks with minimal supervision.
• Strong organizational skills with the capacity to manage multiple priorities effectively.
• Previous exposure to home health or a related healthcare setting is helpful.