CRE Loan Administrator

About the Role: Responsible for the administration and management of the Commercial loan process including the documentation, closing, file maintenance and data input. Manages and monitors complex loans on an ongoing, day-to-day, and transactional basis working in close partnership with the Commercial Relationship Manager. Acts as the primary liaison with customers, attorneys, inspectors and title company representatives, during all phases of financing. Ensures all terms of the loan as approved are incorporated in the loan documents. Ensures all closing conditions are met and loans are closed and disbursed within time frames. Responsible for set up and monitoring loan and financial ticklers to ensure accuracy and timeliness. Administers a real estate portfolio in accordance with credit policy requirements for risk management. Analyzes title insurance commitment reports including title exceptions and prepares tile/escrow instructions. May provide monthly construction draw analysis, reconciliation and disbursement. May process all types of draw requests and recommend approval. Ensures all necessary documentation has been received. Prepares data input sheets and provides information so that loans may be boarded on the proper servicing system and ensures all loan coding is correct. Monitors note rate re-pricing, fixings and other pre-and post-closing tasks. Maintain files with sufficient documentation for third-party review; prepares files for timely audits. Reviews and analyzes land surveys and environmental reports. Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training. Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become “Business Bank of Choice” May perform other duties as assigned. About You: Bachelor's Degree or Equivalent (preferred) 4-7 years — of relevant loan administration and real estate lending experience. (Required) Excellent analytical and problem-solving skills. Excellent loan administration experience with knowledge of letters of credit, borrower-based lending, multi-phased construction and multiple collateral properties. Thorough knowledge of commercial finance, law, documentation, accounting and data systems. Advanced technical expertise in loan closing and administration. Demonstrated ability to close commercial loans and administer complex commercial loan portfolios. Excellent written and verbal communication skills. Ability to work effectively with individuals and groups across the company to manage internal and external customer relationships. Proficiency with personal computers and related software packages such as Word and Excel, and other business machines. Ability to train and present to small and large audiences or has the interest in learning to train and present. Travel Requirements Occasional The pay range for this role is $74,654.42 - $105,000.00. The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process. Primary Location: Ability to work fully onsite at posted location(s). 17901 Von Karman Avenue Suite 700 Irvine CA 92614 Our Benefits: We are proud to offer a competitive total rewards package including base wages and comprehensive benefits. We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly. Our Commitment to Diversity: Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: View email address on click.appcast.io. To Staffing and Recruiting Agencies: Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team. At Columbia Bank, we’re redefining what it means to bank and to build a career. As the West’s premier banking experience, we combine the strength and scale of a leading financial institution with the heart and mindset of a community bank. With more than 350 locations across eight states, we deliver relationship-based service backed by regional expertise and resources that help families and businesses thrive. Our culture is built on Do RIGHT, which means: Relationships: We create authentic connections with customers, colleagues, and communities. Impact: Every role here makes a meaningful difference in people’s lives and local economies. Growth: We invest in your success with career development, mentorship, and learning opportunities. Heart: We care deeply about doing what’s best for our customers and each other. Trust: Integrity and transparency guide everything we do. Why work for Columbia Bank? A strong, stable financial foundation with over $67 billion in assets and a diverse portfolio that supports flexibility and opportunity. A culture of belonging and purpose, where your ideas matter and your work has impact. Competitive benefits and flexibility designed to help you thrive personally and professionally. Community engagement that matters, from supporting local businesses to empowering youth through financial literacy initiatives. Ready to Do RIGHT for your career, your community, and your future? Explore opportunities and join Columbia Bank today.