Administrative Assistant

Keep Aerospace Moving Forward as an Administrative Assistant

Location: Mobile, AL | Payrate: $25/hour

PDS Tech Commercial is partnering with a leader in the aerospace manufacturing industry to find a highly organized, proactive Administrative Assistan t to support the Director of Completions and a dynamic, high-performing team.

In this role, you'll be more than an administrative resource-you'll be a key connection point helping leaders stay organized, informed, and focused. From coordinating meetings and travel to preparing reports and tracking critical actions, your work will directly support the team's ability to deliver in a fast-paced aerospace environment.

What You'll Do

Administrative Support

• Organize presentations, reports, and other materials on a regular basis.

• Collect, analyze, and report data using a variety of tools to support the Performance Management System.

• Draft emails, letters, and other correspondence for the Director's signature and in response to requests for general information.

• Provide day-to-day administrative support, including correspondence, call screening, meeting preparation, and office procedures.

Coordination & Follow-Through

• Track and follow up on actions requested by or requiring approval from the Director.

• Help ensure requests receive timely review, response, and resolution.

• Capture accurate meeting minutes and distribute them to appropriate team members.

• Coordinate information and activities across teams to promote alignment and efficiency.

Event Management & Scheduling

• Coordinate business events, team activities, dinners, and related engagements.

• Schedule and maintain travel arrangements and itineraries.

• Coordinate travel for the Director and accompanying team members to help ensure efficient, seamless trips.

• Support national and international projects as needed.

Qualifications

Required

• Bachelor's degree in Business Administration, Operations Management, or a related field preferred , or an equivalent combination of education and practical experience.

• Proficiency with Microsoft Office and Google Workspace (G Suite) .

• Excellent written and verbal communication skills.

• Strong organizational skills and exceptional attention to detail.

• Ability to prioritize competing demands and work effectively under pressure.

• Ability to adapt to changing priorities and a fast-paced environment.

• Strong proofreading, writing, and follow-through skills.

• Proactive mindset with a demonstrated willingness to learn.

Preferred

• Previous experience using the Concur travel management system .

• Experience supporting senior leadership or working in an aerospace, manufacturing, engineering, or similarly complex environment.

• Experience coordinating business events, travel, meetings, or cross-functional projects.

The Environment

This position involves a combination of office and production-floor activities. Candidates should be comfortable with extended periods of computer and meeting work, walking through office and production areas, and occasional standing, squatting, kneeling, and moving or carrying documents, tools, drawings, or electronic equipment weighing up to 30 lbs.

The role also requires the ability to communicate effectively in person, by phone, and via teleconference; safely navigate production environments; and travel independently, including on short notice when required.

Ready for Takeoff?

If you're a detail-oriented, adaptable, and proactive administrative professional who enjoys keeping teams organized and helping leaders succeed, this could be your opportunity to make an impact in the aerospace industry.

Apply today with PDS Tech Commercial and take the next step in your career!

Pay Details: $25.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.