Administrative Assistant

Job Description

Job Description

Job Purpose

We are seeking a detail-oriented Administrative Assistant who is comfortable with technology (computer and Microsoft software) to support our document management and digitization efforts. This role is responsible for scanning, tagging, and organizing documents while ensuring all records are processed accurately and efficiently.

The ideal candidate will play a critical role in maintaining document integrity by performing quality assurance (QA) checks, verifying accuracy, and resolving issues related to scanned or submitted documents. This position also requires someone who can troubleshoot document-related issues and is willing to travel (approximately 30%) to attend trainings and learn/support other project locations, etc.

Job Description

• Scan, copy, and digitize high volumes of documents with accuracy and efficiency
• Sort, organize, and maintain both physical and digital records in accordance with company standards
• Ensure documents are properly indexed, labeled, and stored for easy retrieval
• Check scanned documents to make sure they are clear, complete, and easy to read
• Review documents to ensure they follow guidelines
• Fix any mistakes before documents are saved or uploaded
• Troubleshoot failed or incomplete scanned submissions and resolve issues in a timely manner
• Support users with basic technical issues related to scanning systems, file management, and document uploads
• Accurately input and validate data from physical documents into digital systems
• Travel to various locations to obtain training on location-specific documents

Required Qualifications

High school diploma or equivalent; additional administrative training is a plus

Proven experience in an administrative or clerical role

Strong attention to detail and organizational skills

Proficient with Microsoft Office Suite (Word, Excel, Outlook) and office equipment

Ability to handle confidential information with discretion

Effective communication and time management skills

Ability to quickly learn new systems and troubleshoot basic issues

Preferred Qualifications

• Experience with high-volume scanning or document management systems

Physical Requirements

• Ability to lift 10lbs and sit for long periods

Position Benefits

Get the chance to work directly with a leading provider of funeral, cremation, and cemetery services with a strong reputation in the industry. This opportunity offers the chance for career growth and advancement within the company. Working for an organization that has a diverse range of roles and locations allows employees to explore different areas of the funeral and cemetery industry and develop their skills and expertise. Along with comprehensive benefits, training and development, collaborative work environment, employee recognition, community involvement and most importantly, meaningful work being a part of this industry can provide a sense of purpose and the opportunity to make a positive impact on the lives of grieving families. Helping families through difficult times and providing compassionate support can be deeply fulfilling for individuals like yourself!

Working Environment: Onsite Only

Employment type: Contract

Compensation: $15-18 HR.

About us

Adroit Partners is a leader in identifying and placing quality talent with top employers. Becoming a part of our team means you will gain access to an array of opportunities with our network of clients. We offer assistance in refining your resume and social media presence to better highlight your talents, and can introduce you to industries you may not have considered. We are here to help you every step of the way from the application process through accepting the job offer, ensuring your career goals are met.

Fill out an application today!