Elementary Secretary

Elementary Secretary JobID: 503

• Position Type:

  Secretarial/Clerical/ Secretary

• Date Posted:

  6/11/2026

• Location:

  Carlisle Elementary

CARLISLE COMMUNITY SCHOOL DISTRICT

JOB DESCRIPTION

JOB TITLECarlisle Elementary Secretary

REPORTS TOBuilding Principal

QUALIFICATIONS

• High school diploma and/or specialized training or experience in secretarial related responsibilities

• Able to use Windows based computer applications, including word processing, spreadsheets, databases, and updated software as it becomes available

• Telephone answering, information, referral, and message-taking skills

• Demonstrates integrity and respects confidentiality

• Able to adapt to and work effectively in a fast paced environment with a variety of situations, individuals, and groups.

• Requires command of detail, accuracy, organizational skills, and the ability to handle multiple tasks and demands

• Able to communicate and interact effectively with external and internal publics

• Must clear criminal background and child and dependent adult abuse check

• Certificate of good health signed by a licensed practitioner

PERFORMANCE RESPONSIBILITIES

• Enhances the administrative procedures of the building by serving in a liaison capacity between the principal, parents, students, and staff

• Provides clerical support including, but not limited to, word processing, grade reporting, reporting absences, calling parents for verification, and maintaining such files as deemed appropriate

• Provides registrar services by maintaining accurate student records in the student information system.

• Develops and maintains effective working relationships with students, staff, parents, and community members

• Exhibits a positive attitude towards students

• Welcomes and logs visitors, determine their needs, directs or escorts them to their destination

• Operates computer, copier, facsimile machine, etc as necessary

• Types a variety of material, such as letters, student/personnel records, reports, etc.

• Sorts and routes incoming mail

• Receipts money in accordance with business manager's direction

• Orients substitutes for teaching and support staff as needed

• Gathers data and completes reports as needed

• Assists in orientation of individuals in operations and care of office equipment, office procedures, and when assigned, building procedures

• Manage K-8 student identification in Project Easier, the state student identification system

• Coordinate registration of preschool and kindergarten students

• Complete other duties as assigned by the principal

PHYSICAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS

• Able to sit for long periods of time

• Able to stand/walk for periods of time

• Able to stoop and bend

• Able to work with interruptions during the work shift

• Able to operate basic office equipment including computers, copiers, intercom, fax

• Work is independent

• Substance free environment

Evaluation:

• Performance of this job will be evaluated annually

• Evaluation is the responsibility of the building administrator

TERMS OF EMPLOYMENT

• Wage and work year to be determined by Administration

• Employment per Board Policies and Administrative Rules and Regulations

Disclaimer:

The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the personnel in this position. These statements are not intended to limit or, in any way modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.