Admin Assistant (Part-time)

Job Description

Job Description

Position Details:

The Administrative Assistant (P/T) plays a key role in supporting project teams, and principals, by handling administrative tasks, coordinating information, and helping ensure day-to-day operations run smoothly. This role is ideal for someone who is highly organized, proactive, and enjoys supporting multiple stakeholders in a fast-paced professional services environment.

This position does not manage projects or perform technical design work, but instead enables teams to be more effective by providing reliable administrative and organizational support.

Key Responsibilities:

Administrative & Team Support

• Provide administrative support to project teams, and principals
• Manage calendars, meeting scheduling, and conference room coordination
• Assist with meeting preparation, agendas, and follow-up items
• Coordinate travel arrangements and expense documentation as needed

Project & Document Support

• Assist with organizing and maintaining project files in accordance with company standards
• Support document control, formatting, and distribution of project-related materials
• Help track deadlines, action items, and basic project coordination tasks
• Assist with proposal, qualification, and marketing document preparation as needed

Communication & Coordination

• Serve as a point of contact for internal coordination and external communication when appropriate
• Support onboarding of new team members by assisting with orientation
• Help ensure consistent communication across teams and departments

System & Office Support

• Support the use of internal systems such as timekeeping, ERP, and project management tools (e.g., Ajera, Vantagepoint, Microsoft Office, Bluebeam)
• Assist with data entry, reporting, and basic tracking as requested
• Provide general office and operational support to improve efficiency and consistency

Qualifications and Requirements:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred
• 2+ years of administrative experience, preferably in a professional services, engineering, or AEC environment
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and support multiple team members
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• This position is open to candidates who currently reside in the United States and are authorized to work in the U.S. without requiring employer sponsorship

Preferred Qualifications:

• Experience in an engineering, architecture, construction, or consulting firm
• Familiarity with project-based environments and deadlines
• Experience with ERP or project management systems

Core Competencies:

• Organization and time management
• Professional communication
• Collaboration and teamwork
• Initiative and problem-solving
• Adaptability in a dynamic work environment

Work Environment & Expectations:

• This role requires regular collaboration with in-office teams
• Part-time and In-office / hybrid presence is expected to support coordination and communication
• Occasional overtime may be required to support deadlines or special projects

\nCompany Description

At Lynk Engineers, we value our people and the contributions they make every day. We offer a collaborative, team-oriented environment where you can build relationships, develop your skills, and support the work of our engineering teams.

This part-time Administrative Assistant position offers competitive pay based on experience and the opportunity to contribute to a growing company that values teamwork, initiative, and professional growth.

Ready to Build What's Next?

If you're ready to contribute to innovative projects, collaborate with a talented team, and grow your career in the AEC industry, we'd love to hear from you. Apply today and discover what you can build with Lynk Engineers.

Company Description

At Lynk Engineers, we value our people and the contributions they make every day. We offer a collaborative, team-oriented environment where you can build relationships, develop your skills, and support the work of our engineering teams.\n\nThis part-time Administrative Assistant position offers competitive pay based on experience and the opportunity to contribute to a growing company that values teamwork, initiative, and professional growth.\n\n\nReady to Build What's Next?\n\nIf you're ready to contribute to innovative projects, collaborate with a talented team, and grow your career in the AEC industry, we'd love to hear from you. Apply today and discover what you can build with Lynk Engineers.\n