Certified Payroll Specialist
$33 - $38 per hourLHH US
Certified Payroll Specialist
Location: Pasadena, CA
Pay Rate: $33-38/hour, based on experience
Employment Type: Contract-to-Hire
Schedule: Monday-Friday | 7:00 AM-4:00 PM or 8:00 AM-5:00 PM We are looking for a detail-driven Certified Payroll Specialist to support construction-related certified payroll operations. This role plays a key part in ensuring payroll accuracy, compliance, and timely reporting while partnering with internal teams, contractors, and subcontractors.
Primary Responsibilities
Location: Pasadena, CA
Pay Rate: $33-38/hour, based on experience
Employment Type: Contract-to-Hire
Schedule: Monday-Friday | 7:00 AM-4:00 PM or 8:00 AM-5:00 PM We are looking for a detail-driven Certified Payroll Specialist to support construction-related certified payroll operations. This role plays a key part in ensuring payroll accuracy, compliance, and timely reporting while partnering with internal teams, contractors, and subcontractors.
Primary Responsibilities
- Process weekly certified payroll for employees, including uploads, validations, and report distribution
- Review and process subcontractor certified payroll submissions for compliance and completeness
- Maintain organized certified payroll records and project documentation
- Serve as a primary contact for certified payroll inquiries from prime contractors and subcontractors
- Monitor and manage incoming emails related to contracts, payroll reporting, and project details
- Track and update project information using Excel spreadsheets
- Assist with certified payroll project start-up documentation and onboarding
- Support preparation of union reports, status letters, and compliance-related documentation
- Provide backup assistance for certified payroll reporting and distribution as needed
- Perform general administrative tasks such as filing, copying, and record management
- Complete additional duties as assigned by the Certified Payroll Manager
- Minimum of 2+ years of union payroll experience (construction payroll experience preferred)
- Prior certified payroll experience strongly preferred but not required
- At least 2 years of high-volume data entry experience with a strong emphasis on accuracy
- Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Word
- Strong 10-key skills with demonstrated accuracy
- Proven customer service skills with professional and courteous communication
- Ability to manage multiple priorities with overlapping deadlines
- Comfortable working in a fast-paced, deadline-driven environment
- Excellent verbal, written, and interpersonal communication skills
- Strong ability to learn new systems and adapt quickly
- Willingness to work overtime or weekends as business needs require
- Familiarity with LCP Tracker and DIR reporting
- The California Fair Chance Act
- Los Angeles City Fair Chance Ordinance
- Los Angeles County Fair Chance Ordinance for Employers
- San Francisco Fair Chance Ordinance
Vacancy posted 2 hours ago
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