Proposal Coordinator

Full-Time Proposal Coordinator

RRM Design Group is 100% employee-owned! We are seeking a full-time proposal coordinator to join our team. This position provides essential top-quality support to our firm's planners, landscape architects, architects, engineers, and surveyors, and involves a high level of interaction with our principals and project managers.

The proposal coordinator will assist these professionals in winning new work by preparing detailed graphic-rich proposals and ensuring that the service we provide and the materials we produce are responsive, thoughtful, thorough, and clear. We're looking for someone who manages tasks independently as part of a larger team; an individual who picks up on complex materials quickly, has strong time management skills, can multi-task, and remains flexible.

Your role looks like:

• Working closely with RRM's business developers to strategize and outline a game plan to respond to requests for proposals.
• Managing the creation and distribution of high-quality, strategic, customized proposals, statements of qualifications, and interview documents that conform to stringent specifications, while meeting required deadlines.
• Editing, proofreading, and distributing documents, letters, reports, spreadsheets, proposals, contract documents, and other written materials with a strong focus on attention to detail.

What you'll bring to the table:

• 3-5 years of related marketing, business development, or proposal coordination background, or professional administrative experience, preferably in the A/E industry.
• Strong written, verbal, and interpersonal communication skills.
• Excellent time management skills, attention to detail, and the capacity to prioritize multiple tasks with competing deadlines.
• Strong writing, editing, and proofreading skills.
• A desire to create and contribute to order and organization.
• A collaborative spirit; a desire to work with and support a dynamic team.
• A willingness to be flexible.
• A keen attention to detail.
• Honesty and strong communication instincts & skills.
• A desire to learn and grow with our company!

Above & beyond:

• Strong working knowledge of Microsoft Office and the Adobe Creative Suite, with an emphasis in InDesign preferred.
• Associate Degree or Bachelor's Degree preferred.

We're eager to learn more about your qualifications and interest in joining our team!

*Psst…at RRM, we recognize that factors such as imposter syndrome or the confidence gap may deter some applicants from applying. However, we encourage you to apply anyways, as we recognize these restraints do not reflect an applicant's abilities, and we don't want them to get in the way of us meeting potential RRMers!

About us:

Ensuring the health and happiness of our RRMers is paramount to how we run our business. RRM Design Group is a 100% employee-owned multidiscipline design firm with a full spectrum of services including architecture, landscape architecture, planning, civil and structural engineering, and surveying. Our offices are located along the California coast from Orange County to the Bay Area. Over one-third of our workforce has been with us for a decade or more and we work on engaging projects in several diverse markets throughout the state.

We value the diversity of intersecting identities, and strive to maintain an environment that is equitable, respectful, and inclusive. We expect our work environments to be places of diverse engagement and informed discourse. Ultimately, we acknowledge that our standards of excellence as a multidiscipline design firm are not separate from the values of diversity, equity, and inclusion.

Salary description based on skill & experience $30 – $36.50/hr