Real Estate Transaction Coordinator

The Mission

Protect every deal from contract to close.

Our acquisitions team signs contracts. You make sure every single one makes it to the closing table — title cleared, paperwork right, deadlines hit, sellers informed, nothing falling through the cracks.

Every deal that dies in escrow is $20,000 walking out the door. You're the person standing between us and that.

This is a senior seat. You own the entire post-contract process, you have a team under you to handle the smaller work, and you're the one we hand the ugly title problems to.

The 12-Month Picture

If you do this job well, here's what your life looks like 12 months in:

• You're running 20+ closings a month, and they're closing on time, not two weeks late with everyone scrambling.

• The messy files — probate, heirship, clouded title, unreleased liens, back taxes — come straight to you, and they get solved.

• You've got a team handling the follow-up, the document chasing, and the scheduling, because you built the process and taught them to run it.

• Nobody on the team wonders where a deal stands. Ever. The owners can look at the board at 11 pm and know exactly what's happening.

• You're the person the company can't close without — and everyone here knows it.

What's In It For You

• Real ownership. This isn't a data-entry seat. You're the authority on contract-to-close, and the team defers to you on it.

• A team under you. You're not doing every small task yourself. You delegate the routine work and spend your time on what actually needs your brain.

• Direct access to the owners. When something's broken in the process, you say so, and it gets fixed. No three layers of approval.

• Real volume, real complexity. 1,000+ transactions in the last 24 months across double closes, novations, seller financing, assignments, and traditional fix-and-flips. You will not be bored, and you will not stop learning.

• Remote. Work from wherever you're effective.

• Salary plus bonuses. Stable base, upside tied to what you actually deliver.

Dealbreakers (Don't Apply If…)

• You've never coordinated real estate transactions before — this is a senior role, not a training seat

• You've only worked retail/agent-side and have never touched an assignment, a double close, or a creative structure

• You need someone checking in on you to move a file

• Things sit in your inbox

• You get rattled when a seller calls upset, a title issue surfaces on day 12, or three deals need something at once

• You can't delegate — if you'd rather do everything yourself than build a process someone else can run, this isn't your seat

• You're looking for a slow 9-to-5

We respond within 24 hours. If we want to move forward, you'll be on a call with us right away.

Website: topbrokerage.org