Executive Assistant

Executive Assistant

KOAT-TV the Hearst Television owned, ABC affiliate in Albuquerque, NM, has an opening for an Executive Assistant. This position provides critical support to the President/General Manager of KOAT-TV 7 by performing confidential assignments, coordinating daily operations of the department, and handling administrative duties. The position also serves as the bridge of communication between the station President/General Manager, internal departments, and the community. Demonstrating leadership to maintain credibility, trust, and support with senior management and staff.

Responsibilities:

• Serves as liaison in establishing and maintaining working relationships both internally and externally, including industry-related boards and professional organizations; exercises confidentially, resourcefulness, and creativity in responding to internal and external inquiries.
• Maintains Outlook Calendar and coordinates meetings with the excellent organization of the administrative office.
• Answers incoming calls; takes messages as needed; refers callers to other internal departments, if appropriate. Addresses viewer concerns and problem-solves when needed.
• Works with our corporate HR team to generate employee contracts.
• Handles administrative and business office correspondence; routes items to other appropriate persons as needed; independently responds to correspondence as appropriate.
• Learn various systems to pull daily, weekly, and monthly reports. Depending on the data collected more specific and specialized reports may need to be pulled as well.
• Oversees and coordinates logistics for key KOAT initiatives and community partnerships.
• Maintains current list of contacts. Maintains current and historical confidential business files (hard copy and electronic).
• Works with others on the FCC Public File and necessary reports.
• Makes travel and accommodation arrangements; prepares expense reports for reimbursement.
• Completes projects and a variety of special assignments by establishing objectives; determining priorities, managing time, gaining the cooperation of others, monitoring progress; problem-solving, and making adjustments to plans.
• Coordinates all station meetings for equipment needs, staff notification, and setup.
• Completes other duties as assigned by the President/General Manager.
• In-person attendance is required.

Qualifications:

• Possess excellent interpersonal and communication skills.
• Demonstrate accuracy and attention to detail, which are critical competencies.
• Have organizational aptitude and expertise coupled with dedication.
• Possess strong grammar and writing skills.
• Work effectively and confidentially with a variety of people in a diverse workforce.
• Be adaptable to changing work requirements.
• Be able to multi-task.
• Possess a high degree of professional integrity.
• Demonstrate a strong client service orientation.
• Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often with tight deadlines.
• Be proficient with software applications such as Outlook, Word, Excel, and PowerPoint.
• Be eager to learn the broadcasting industry, prepare reports, and evaluate data.
• Be a positive, enthusiastic contributor.

Experience:

• At least three years of experience providing support to C-level executive or senior officers or equivalent combination of related education and experience including military experience.
• Demonstrated ability to professionally handle confidential and sensitive issues; proficient administrative skills to support executive-level management.

Values in Action

At Hearst Television, we tell stories every day. Stories about people of all backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization that fosters collaboration and open communication, ensuring that the content we create is authentic, accurate, and connected to the communities we serve.

Benefits

Hearst's benefit programs are modern, flexible and designed to focus on you. As a Hearst employee, you and your spouse or partner or dependents would have access to the following benefits.

• Medical | Dental | Vision
• 401(k) matching
• Emotional Wellness Support
• Paid Time Off
• Paid Parental Leave
• LGBTQ+ Health Services
• Additional benefits to meet your and your family's needs