Executive Assistant

Executive Assistant (Hybrid, Phoenix, AZ) Location: Phoenix, AZ (Hybrid) | Type: Full-time | Compensation: $50,000–$70,000/year The Role You'll be the right hand to the founder of a boutique real estate fund in Phoenix. Our clients are investors and real estate professionals who are building, revitalizing, and improving properties, and the founder does their best work out with those clients, not buried in administrative work. That's where you come in. Working side by side with the founder, you'll learn how they operate, including the preferences, the habits, and the rhythms, and you'll use that knowledge to keep them organized, prepared, and a couple steps ahead. You'll also be one of the few people whose job includes holding the founder accountable, every day. A Typical Day Morning check-in (15 to 30 minutes) to set the day's priorities and hold the line on them Triage the inbox: draft replies, surface decisions that need the founder, clear the rest Keep the calendar accurate hour by hour, confirming, rescheduling, and protecting focus time. The calendar should reflect what actually happened, not what was planned. Prep the founder for every meeting, covering who they're meeting, the context, and what we want out of it, then capture follow-ups afterward Handle day-of logistics and the in-person details that keep the day moving Keep contact and pipeline tools current so no relationship or deal goes cold Nudge stalled items forward before they become urgent What Success Looks Like Early on: You've learned how the founder works and built your systems around it. The calendar and inbox run through you. As you settle in: The founder walks into every meeting prepared because of you. You draft client-facing communication in the founder's voice, and the contact and pipeline tools stay current because you own them. When you're fully up to speed: You operate a couple steps ahead. Prep and follow-ups happen without being asked, you hold the founder accountable daily, and the administrative weight of running the business sits with you, where it belongs. Who You Are Fast and accurate, keeping pace without sacrificing detail Relationship-driven and polished, and comfortable representing the founder to investors and real estate professionals Adaptable, because priorities shift mid-day and you re-sort without friction Genuinely eager to use AI tools to make every day more efficient A learner: curious, resourceful, always leveling up Discreet, because you'll be trusted with sensitive business and personal matters from day one The Honest Part This is a demanding seat working side by side with one person. The founder is direct, moves fast, and communicates constantly, and expects responsiveness in return. If you want a predictable, process-heavy environment, this isn't it. If you want to become indispensable to someone building something, it is. Room to Grow and Earn This role is built to expand. The more you take off the founder's plate, including the administration, the preparation, and the tasks that aren't the highest and best use of their time, the more capacity the company has to grow. As it does, so do you: broader ownership, more responsibility, and higher earnings that track directly with the time and capacity you create. What You'll Need A track record of keeping a busy executive, team, or operation organized and moving, however you built it Based in the Phoenix metro area with reliable transportation Fluency with Google Workspace and Gmail, plus a strong command of calendars and scheduling tools Comfort owning contact management and pipeline tools, because keeping them accurate is yours A real interest in using AI to work faster and smarter Availability for a daily check-in and a weekly planning session on the founder's schedule #J-18808-Ljbffr Strides Lending