Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Records Specialist

$17.95 per hour

Palm Beach State College

Join our team!

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.


About this role
Responsible for the processing and updating of student records related to institutional credit, credit by exam and experiential credit. Liaison between department, faculty and students regarding issues regarding student transcripts.

What a day of a Records Specialist looks like :

  • Evaluates transcripts of transfer students. Determines coursework applicability and equivalency toward degree completion. May make decisions regarding transfer of credits.
  • Answers, screens, researches, informs, advises, records, processes and follows-up all customer requests efficiently and expeditiously as received by telephone, mail or personally from citizens, elected officials, agencies, and College faculty and staff.
  • Assists with awarding degrees via student information system.
  • Participates in preparation for all commencement related activities.
  • Oversees multiple graduation related duties including the completion of substitution requests, diploma mailing, replacement diploma request and any related duties assigned.
  • Liaison among departments, functions, or groups, within the College. Communicates information to appropriate personnel.
  • Identifies, evaluates, and makes corrections of documents. Logs documents received or completed.
  • Proofreads typed copy to ensure accuracy. Reviews and revises report and documents for accuracy and completeness.
  • Verifies or confirms that computer data input is accurate, complete, and usable for processing.
  • Distributes information to personnel in programs, explains procedures, and clarifies new policies and procedures.
  • Performs other job-related duties as assigned.
We'd love to hear from you if you have the following:


Education and Experience:
  • High school diploma or GED with additional training related to the position
  • One year of related experience
Knowledge of:
  • Microsoft Office Professional or similar application
Skilled in:
  • Delivering a high level of customer service
  • Attention to detail while maintaining effective time and task management
Ability to:
  • Maintain strict confidentiality and discretion
  • Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
  • Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
Licenses, Registration, Certifications, or Special Requirements:
  • Regular physical attendance required
  • Some periods throughout the year will require extended work hours including nights, weekends, and college closures
  • Must complete FERPA training within 30 days of employment
Work Environment and Physical Demand:
  • Reach and grasp objects
  • Stoop, bend, kneel, crouch, or crawl
  • Use of video display terminal
  • Use of manual dexterity and fine motor skill
  • Communicate information orally and in writing
  • Receive and understand information through oral and written communication
  • Proofread and check documents for accuracy
  • Work a fluctuating work schedule
This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

The minimum base pay for this position starts at $17.95 Hourly; however, the offer may vary based on the candidate's education and experience.


This position is open until filled with a first initial review on July 21, 2026.

Wait, there is more!
  • Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.
  • Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.
  • Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.
  • Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.
  • Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.
  • Professional Development: Leadership programs, professional learning workshops, and more.
  • Retirement Investments : State retirement plan options and voluntary 403(b) and 457 plans.
READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College:
  • Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.
  • Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.
  • An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.
  • The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.


Application Deadline
This position is open until filled
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Records Specialist in Palm Springs, FL vacancy
  • $17.95 per hour

     ...Role Responsible for the processing and updating of student records related to institutional credit, credit by exam and...  ...issues regarding student transcripts. What a day of a Records Specialist looks like: Evaluates transcripts of transfer students.... 
    Suggested
    Hourly pay
    Temporary work
    Work at office
    Remote work
    Night shift

    Palm Beach State College

    Lake Worth, FL
    5 days ago
  •  ...Record Center Specialist Record Center Specialists have to kneel, squat, reach, and bend forward frequently throughout their shifts. Their primary tasks include the moving, arranging, lifting and loading of storage boxes, bins and totes. Boxes, bins and totes range... 
    Suggested
    Shift work

    Trice Healthcare

    West Palm Beach, FL
    5 days ago
  • $22.06 per hour

     ...distribution of official police documents and information. Responsible for Uniform Crime Reporting (UCR) and maintenance of the Pistol Records Management System for quality control purposes; and performs other related duties as assigned. DUTIES AND RESPONSIBILITIES... 
    Suggested
    Hourly pay
    Local area
    Work from home

    Public Utilities/Water Treatment Plant

    West Palm Beach, FL
    1 day ago
  •  ...who likes the challenge of variety and possesses excellent time management skills to join our team. Our Recording Department is seeking an Official Records Specialist III, front counter clerk, who has a strong work ethic, is well-organized, detail-oriented, and enjoys... 
    Suggested
    Permanent employment
    Work at office
    Local area

    Clerk of the Circuit Court & Comptroller, Palm Beach County

    West Palm Beach, FL
    2 days ago
  • A higher education institution in Florida is seeking a Registrar to oversee academic record keeping and ensure compliance with regulations. The Registrar will manage student files, assist with graduation processes, and maintain integrity in all academic records. Ideal... 
    Suggested
    Full time

    HCI College

    West Palm Beach, FL
    3 days ago
  • A reputable educational institution in West Palm Beach is seeking a Registrar to manage academic record keeping and ensure compliance with regulations. This role involves maintaining student files, managing registrations, and resolving any disputes related to transfer... 

    HEALTH CAREER INSTITUTE LLC

    West Palm Beach, FL
    3 days ago
  • The Clerk of the Circuit Court & Comptroller in Palm Beach County is seeking an Official Records Specialist III, front counter clerk, who is organized, detail-oriented, and can handle a variety of duties with strong time management. You will interact with customers, process... 

    Clerk of the Circuit Court & Comptroller, Palm Beach County

    West Palm Beach, FL
    3 days ago
  • The Clerk of the Circuit Court & Comptroller is seeking an Official Records Specialist III for the Recording Department. This front counter role focuses on documenting, processing, and serving customers with accuracy and professionalism in Palm Beach County. You will handle... 

    Clerk-of-the-Circuit-Court-

    West Palm Beach, FL
    3 days ago
  • $23.51 per hour

     ...online support systems. What a day of an Online Technology Specialist looks like: Provides support to faculty and students using...  ...for online learning, instructional media, faculty lecture recording, course media development, student media projects, and related... 
    Hourly pay
    Temporary work
    Work at office
    Remote work

    Palm Beach State College

    Lake Worth, FL
    4 days ago
  • $55k - $70k

     ...health programs. We are looking for a Utilization Review (UR) Specialist in Boca Raton, FL Compensation: $55,000 - $70,000 a year -...  ...and prevents coverage gaps Detail-oriented documenter: Records authorization outcomes accurately and consistently... 
    Full time
    Work at office
    Remote work

    Quadrant Health Group

    Greenacres, FL
    3 days ago
  • $18 - $19 per hour

     ...accordance with organizational standards. The Patient Transport Specialist supports a structured, patient-centered environment by...  ...Qualifications Valid driver's license with an acceptable driving record in accordance with company insurance requirements. Minimum... 
    Full time
    Temporary work
    Part time

    Banyan Treatment Centers

    Lake Worth, FL
    1 day ago
  •  ...Loss Prevention Specialist THE COMPANY: At Goodwill Manasota, we aim to create a positive and fulfilling work environment with...  ...Service Level Agreement (SLA) timelines. Monitors Digital Video Recording at designated facilities and communicates operational/... 
    Full time
    Work at office
    Flexible hours
    Night shift

    Goodwill Industries of the Palm Beaches and Treasure Coast

    Palm Springs, FL
    5 days ago
  •  ...Deliverfor our customers and our people. Join us as a Route Coverage Specialist, a key service professional integral to the success of our...  ...You Bring to UniFirst: Drivers License & Safe Driving Record: Must be at least 21 years old with a valid drivers license, a... 
    Work at office
    Local area
    Day shift

    UniFirst

    Lake Worth, FL
    1 day ago
  •  ...Transportation Specialist We're seeking a compassionate and dedicated Patient Transporter to provide essential transportation support...  ...Qualifications: Valid driver's license with a clean DMV record for the last 3 years. Must be at least 21 years of age to comply... 
    Full time
    Temporary work
    Local area

    Banyan Treatment Centers

    Lake Worth, FL
    3 days ago
  •  ...Parts Specialist The Parts Specialist will provide all retail and installer customers with a high level of service. This position will...  ...Occasionally drive a delivery vehicle to make deliveries (Driving record must meet the company mandated driving eligibility requirements... 
    Local area
    Flexible hours

    O'Reilly Auto Parts

    Lake Worth, FL
    1 day ago
  •  ...Medical Records Specialist The primary purpose of your job position is to maintain resident medical records and health information systems in accordance with current federal and state guidelines as well as in accordance with our facility's established privacy policies... 
    Full time
    Work at office
    Immediate start
    Shift work
    Weekend work

    PACS Inc

    Boynton Beach, FL
    4 days ago
  •  ...Benefits/Perks Flexible Scheduling Competitive Compensation Career Advancement Job Summary We are seeking a Medical Records Clerk to join our team. In this role, you will collect patient information, enter information in our system, and be responsible for... 
    Work at office
    Flexible hours

    Empire Imaging Of West Palm Beach L

    West Palm Beach, FL
    2 days ago
  • $19.52 per hour

     ...ensuring accurate completion of degree conferrals. Reviews academic records and processes related to graduation to advance the College's...  ...including nights and weekends. What a day of a Graduation Specialist looks like: Performs conferral-related processes, including... 
    Hourly pay
    Temporary work
    Work at office
    Remote work
    Night shift

    Palm Beach State College

    Lake Worth, FL
    3 days ago
  •  ...to be part of our great communication team as a Contact Center Specialist to handle phone calls and assist patients with their inquiries...  ...documents required information to the patient’s EHR (Electronic Health Record). Arrange follow-up visits and referral appointments.... 
    Full time

    Mittleman Eye Center

    West Palm Beach, FL
    5 days ago
  •  ...Agency: Highway Safety and Motor Vehicle Working Title: INSPECTOR SPECIALIST (WT: MS COMPLIANCE OFFICER III) - 76004266 Pay Plan: Career...  ...Estimator Tool DIVISION OF MOTORIST SERVICES BUREAU OF RECORDS * Career Service (CS) Opportunity* * Open Competitive Advertisement... 
    Work experience placement
    Work at office

    State of Florida

    Lake Worth, FL
    1 day ago
  • $55k - $65k

     ..., Hiring Nationwide | ****@*****.*** Accounts Payable Specialist We’re looking for a detail-driven Accounts Payable Specialist...  ...and resolving outstanding issues. Maintain organized digital records of all invoices and payment documentation. Oversee clearing and... 
    Full time
    Work at office

    Frederick Fox

    Riviera Beach, FL
    2 days ago
  • $145.6k - $270.4k

     ...sponsor visas for this position.The Rheumatology Institutional Specialist (IS) will be responsible for ensuring proper access pull-through...  ...degree of understanding of the community and embody strong record of accomplishment of therapeutic area/product knowledge expertise... 
    Full time
    Local area
    Remote work
    Home office
    Visa sponsorship
    Relocation package

    Novartis

    West Palm Beach, FL
    11 hours ago
  • $70k - $85k

     ...are seeking a highly proactive, research-driven Senior Sourcing Specialist to build and scale top-of-funnel talent pipelines across...  ...will consider qualified applicants with arrest or conviction records in accordance with applicable laws and will not conduct a background... 

    Vultr

    West Palm Beach, FL
    4 days ago
  •  ...is seeking a talented Preschool Family Community Engagement Specialist who wants to make an impact in the lives of others. Purpose...  ...committee meeting at your assigned center site(s). Maintain accurate records and documentation (e.g. meeting minutes, agenda, training,... 
    Full time
    Work experience placement
    Work at office
    Local area
    Home office

    Lutheran Services Florida

    West Palm Beach, FL
    14 days ago
  •  ...Medical Records Technician (Coder) In/Outpatient *THIS IS AN ON SITE POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION* Duties of the Medical Records Technician (Coder) In/Outpatient include, but not limited... 
    Permanent employment
    Remote work
    Relocation
    Relocation package
    Monday to Friday
    Flexible hours

    US Department of Veterans Affairs

    West Palm Beach, FL
    1 hour ago
  •  ...West Palm Beach, West Palm Beach, FL, US Treasury Management Specialist The Treasury Management Specialist is responsible for managing...  ...Support audits by providing treasury documentation and financial records. Prepare treasury-related reports and analyses for executive... 
    Full time

    Greekmoving

    West Palm Beach, FL
    1 day ago
  • Datavant is hiring for an Onsite Healthcare Data Coordinator in West Palm Beach, Florida. This full-time position involves processing patient health information requests and ensuring compliance with HIPAA regulations. Ideal candidates will possess strong communication skills...
    Full time

    Transformcap

    West Palm Beach, FL
    4 days ago
  •  ...Good interpersonal communication skills. Ability to adapt quickly and effectively to changing delivery situations. Driving record must meet the standard set in the company's 14/18-point record system. Desired: Fluency in multiple languages (Spanish is highly... 
    Local area
    Immediate start
    Flexible hours

    O'Reilly Auto Parts

    West Palm Beach, FL
    4 days ago
  •  ...Delivery Specialist The Delivery Specialist will maintain and operate store vehicles to deliver parts and/or products to professional...  ...quickly and effectively to changing delivery situations. Driving record must meet the standard set in the company's 14/18-point record... 
    Local area
    Immediate start
    Flexible hours

    O'Reilly Auto Parts

    West Palm Beach, FL
    2 days ago
  •  ...photo department by monitoring inventory levels, maintaining records, ensuring product availability, and maintaining photo expense,...  ...coverage and operational continuity during times when the Photo Specialist is not scheduled. • Follows company policies, asset... 
    Work experience placement
    Seasonal work
    Flexible hours
    Afternoon shift

    Walgreens Boots Alliance

    West Palm Beach, FL
    3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Records Specialist. Be the first to apply!