Executive Assistant

Job Description

Job Description

We are looking for an experienced Executive Assistant to provide high-level support in a fast-paced environment that requires strong attention to detail in Tarrytown, New York. This Long-term Contract opportunity is ideal for someone who excels at managing complex schedules, coordinating travel, and keeping executive priorities organized. The role requires strong judgment, attention to detail, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments.

Responsibilities:
• Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently.
• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.
• Coordinate executive meetings by preparing schedules, confirming attendance, and helping ensure all details are in place.
• Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed.
• Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized.
• Facilitate communication across internal and external stakeholders to ensure appointments and travel plans run smoothly.• Proven experience providing administrative support to senior leaders or executives.
• Strong background in calendar management within a dynamic business setting.
• Demonstrated ability to coordinate and book travel arrangements with a high level of accuracy.
• Experience organizing executive meetings and managing related scheduling logistics.
• Excellent organizational skills with close attention to detail and follow-through.
• Ability to remain accessible for occasional after-hours scheduling changes.
• Strong communication skills and the ability to interact professionally with a wide range of stakeholders.