Accounts Payable

Compensation Type Hourly Highgate Hotels Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle. Location The Joule Dallas, TX Built in the 1920s, the neo-Gothic landmark building at 1530 Main Street was originally the Dallas National Bank. It dominated the downtown skyline during a thriving era of Dallas banking and West Texas oil booms. Downtown Dallas flourished through the ’80s, but as the 20th century drew to a close, it was a shadow of its former glory. A decade of development deals and massive renovations transformed the then-vacant bank building into a Forbes four-star boutique hotel. Aptly named after the international unit of energy, The Joule brought a charge to downtown Dallas when it opened in 2008. Through a series of further renovations and expansions as adjacent properties became available, The Joule has become a cultural, shopping, and dining destination—a forerunner in the renaissance of downtown Dallas. Overview The Accounts Payable Clerk is responsible for the accurate and timely processing of hotel accounts payable, daily cash reconciliation, financial documentation, and related accounting functions. This position plays an important role in maintaining the financial integrity of the hotel by ensuring invoices, payments, deposits, cash transactions, and supporting documentation are properly recorded, reviewed, and reconciled. Responsibilities Process vendor invoices accurately and in a timely manner, ensuring appropriate documentation, approvals, coding, and supporting information are provided. Review invoices for accuracy, including quantities, pricing, taxes, payment terms, purchase orders, receiving documentation, and appropriate departmental coding. Match invoices to purchase orders and receiving records in accordance with established procedures. Obtain appropriate management approval for invoices and investigate discrepancies prior to payment. Enter invoices and related transactions into the hotel's accounting system. Maintain accurate vendor files and ensure vendor information is properly documented. Prepare accounts payable checks, ACH payments, and other approved payment requests. Monitor vendor statements and reconcile outstanding balances. Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and payment issues. Maintain an organized accounts payable filing system and ensure documentation is retained in accordance with hotel and company requirements. Assist with month-end accounts payable accruals and reporting. Perform daily reconciliation of hotel cash receipts, credit card transactions, checks, and other forms of payment. Reconcile daily cashier reports and deposits from Front Office, Food & Beverage, Spa, Retail, and other revenue-generating departments as applicable. Verify that daily deposits agree with system-generated reports and supporting documentation. Review cash overages and shortages and ensure discrepancies are properly documented and investigated. Perform other duties as requested by management. Qualifications High School diploma or equivalent and/or related experience in a hotel or a related field preferred. College courses in an associate field preferred. Must be proficient in Windows, Company approved spreadsheets and word processing Must be proficient with Birchstreet system. Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner. Must be able to multitask and prioritize departmental functions to meet deadlines. Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives. Must be able to maintain confidentiality of information. Must be able to show initiative, including anticipating guest or operational needs. #J-18808-Ljbffr Highgate