Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
- Day-to-Day Duties and Responsibilities Day-to-day paperwork for multiple locations. Payroll for multiple locations. Complete any applications for multiple locations. Complete monthly P&L's for multiple locations. File all documents for each location. ...Work at office
Baymont Inn & Suites O'Fallon
Fairview Heights, IL1 day ago - ...Medicare responsibilities, or more information regarding medical directives. Assist in the flow of data between physicians, physician office staff, nursing floors, ancillary departments, emergency department, patient business services, insurance companies and patients...Work at officeFull time
TOUCHETTE
Belleville, IL22 days ago - ...Patient Access Rep II Additional Preferred Requirements ~7:30 to 4:00 shift / no weekends or Holidays ~ This individual back office but will be cross trained to work the front desk as well. Registering Patients and getting them scheduled. ~Back office duties:...Work at officeFlexible hoursShift work
BJC HealthCare
Belleville, IL22 days ago - ...Assistant and Board Liaison Department: Executive Administration Status: Exempt, Full-Time Reports To: Chief Executive Officer Starting Compensation Pay: Based on experience PURPOSE: The Executive Assistant & Board Liaison provides strategic governance...Work at officeFull time
CHRISTIAN SOCIAL SERVICE OF ILLINO
Belleville, IL15 days ago $45k - $60k
St. Louis Wholesale Tire is a 2nd Generation family owned and operated nationwide wholesale tire distributor in a growth mode looking for motivated individuals with a solid understanding of basic business principles and a willingness to learn, grow, and help take the company...Work at officeFlexible hoursSt Louis Wholesale Tire
Saint Louis, MO2 days ago- ...business documents, correspondence, and administrative records with a high level of accuracy and confidentiality. • Support day-to-day office and executive administrative functions, ensuring timely follow-up on action items and smooth communication across teams and global...Work at officeImmediate startShift work
Robert Half
Saint Louis, MO7 days ago - ...outreach, including annual and medically necessary appointments. Assist in maintaining an organized, clean, and patient-ready front office environment. Perform other duties as needed and as assigned by the Practice Manager, Assistant Practice Manager and/or Optometrist....Work at officeFull time
- ...Job Description Job Description Description:Be the heartbeat of our office. At Mead O’Brien, we don’t just sell products—we solve problems. From valves and automation to steam and hot water systems, we support critical industries across the Midwest with smart solutions...Work at officeShift work
Mead O'Brien Inc.
Saint Louis, MO27 days ago - ...organizational and time management skills with strong attention to detailStrong written and verbal communication skillsProficiency in Microsoft Office (Outlook, Excel, Teams, Zoom)Ability to anticipate needs, take initiative, and work independentlyStrong interpersonal skills with...Work at office
Ebs Recruiters
Saint Louis, MO4 days ago $16 - $18 per hour
...fees charged for common visits and collect correct paymentsComplete daily reconciliations / close day / countdown cash drawerGeneral office duties and cleaning to be assigned by managerQualifications:Ability to interact with all levels of employees in a courteous,...Work at officeMonday to FridayShift workWalker Surgical Center
Maryville, IL12 hours ago- ...management skills with a strong sense of urgencyStrong written and verbal communication abilitiesTech-savvy with proficiency in Microsoft Office tools like Outlook, Excel, Teams, Zoom, and moreWhat's in it for me?Best-in-class medical, vision, and dental insurance401k with...Work at officeFlexible hours
Experis
Saint Louis, MO18 hours ago $22 - $24 per hour
...library events to include weekend and evening programs. Coordinate planning and execution of all library board meetings. Purchase office supplies, archival and cataloguing materials, and other items as needed in accordance with the library's budget and director's approval...Work at officeFull timeTemporary workWork visaMonday to FridayShift workAfternoon shiftUniversity of Missouri-Saint Louis
Saint Louis, MO1 day ago- ...Employer MatchingPaid Time Off (PTO) and Paid HolidaysCompetitive Base PayPaid Maternity LeaveEmployee DiscountsHours:Full TimeOur offices are open Monday-Friday 8am-5pm. You may need to work a little earlier/later as needed.Requirements:High School Diploma or GED equivalentFavorable...Work at officeFull timePart timeSummer workMonday to Friday
Ophthalmology Associates
Saint Louis, MO4 days ago $27.02 - $48.55 per hour
...purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted...Work at officeFull timePart timeH1bRemote workFlexible hours2 days per week3 days per weekCentene Corporation
Saint Louis, MO2 days ago- ...shows your point of entry into our team, as well as the growth and promotional opportunities available to you within our business office department: Patient Coordinator I -- Patient Coordinator II -- Business Office Supervisor -- Business Office ManagerThe Business Office...Work at officeFull timeRelocation packageMonday to FridayShift workWeekend work
Cardinal Points Imaging of the Carolinas
Saint Louis, MO1 day ago $15.75 - $19.5 per hour
...CoordinatorSchweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical...Work at officeHourly payFull timeLocal areaMonday to FridayWeekend workWeekday workmyDermRecruiter
Saint Louis, MO3 days ago- ...Process donation requests, miscellaneous project expenses, and administrative approvals. Facilitate communication between departments, offices, and leadership teams. Perform office management functions including supply ordering, mail distribution, shipping coordination, and...Work at officeFor contractorsCasual workFlexible hours
LJC
Saint Louis, MO1 day ago - ...the President’s schedule. Coordinate communications and correspondence. Ensure the smooth day-to-day operation of the President’s office. Interface with the Board of Directors and senior leadership team. Record and document meetings. Qualifications Strong organizational...Work at officeFull time
Christian Brothers College High School
Saint Louis, MO12 hours ago - ...coordination while delivering excellent patient care in a fast-paced environment. Entry-level candidates will be trained. The center offers a comprehensive benefits package and opportunities for career advancement within the Business Office. #J-18808-Ljbffr Socket.devWork at officePart time3 days per week
- A specialized business tax consulting firm is looking for a Business Office Administrator / Executive Assistant to support the President, manage daily operations, and handle client communication. This role demands organizational skills and professionalism, with tasks including...Work at office
$48.61k - $75.28k
...Location SAINT LOUIS, MO 63112 Scheduled Hours 37.5 Position Summary The Office Manager & Executive Assistant to the Senior Advisor, “In St. Louis, For St. Louis” Initiative plays a crucial role in both executive support and ensuring the smooth and efficient operation...Work at officeFull timeWork experience placement- ...About the Role: The Executive Assistant plays a pivotal role in ensuring the smooth and efficient operation of the executive office by providing comprehensive administrative support. This position is responsible for managing complex calendars, coordinating travel...Work at office
PEOPLE'S HEALTH CENTERS
Saint Louis, MOmore than 2 months ago - ...proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Familiarity with CRM software (i.e. SimpleView) is preferred.Experience with board...Work at officeFlexible hoursAfternoon shift
Explore St. Louis
Saint Louis, MO2 days ago - Betty Jean Kerr People's Health Centers in St. Louis is seeking an Executive Assistant to enhance the efficiency of the executive office. The ideal candidate will manage complex calendars, coordinate travel, and prepare presentations while maintaining professionalism and...Work at office
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- ...and assisting with patient flow in acute or residential settings. The role requires a high school diploma or GED, with preferred certification as a Nursing Aide or Certified Medication Aide and basic proficiency in Microsoft Office. #J-18808-Ljbffr Camber Mental HealthWork at office
- ...Information The Pet Care business unit of Spectrum Brands is based in St. Louis, Missouri with distribution, manufacturing and sales offices throughout the US and globe. Owners of dogs, cats, birds, small animals, fish and reptiles rely on our brands for exceptional value...Work at officeFull time
Spectrum Brands
Saint Louis, MOmore than 2 months ago $80k
...as the administrator for the Ronald McDonald House Global’s RADAR database and the Board Resource site, and managing overall daily office operations in support of all House locations. Supervisory Responsibilities: Oversees interns and volunteers, as assigned. Basic...Work at officeInternshipLocal areaFlexible hoursRonald Mcdonald House I
Saint Louis, MO14 days ago$80k - $100k
...transactions and title companies ~ Understanding of social media and marketing fundamentals ~ High Proficiency with Microsoft Outlook/Office, Google Workspace, and CRM systems ~ Proficiency in AI or willingness to learn & implement into everyday operations ~ Valid...Work at officeTeam Architects
Saint Louis, MOa month ago- ...and proactive Executive Assistant to support our Chief People Officer and Chief Information & Digital Officer. In this pivotal role,... ...• An associate degree required; preferably in administrative/secretarial assistance. • A minimum of 5 years of proven executive...Work at officeContract workWork from homeHome officeFlexible hoursShift work
Delta Dental of Missouri
Saint Louis, MO14 days ago
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