Facilities & Operations Coordinator (Facilities/Office Services)

Position: Facilities & Operations Coordinator (Facilities/Office Services) Location: Miami, FL Company: Globally Recognized AM 100 Law Firm Comp Package: Base to $85K, Paid overtime, comprehensive benefits, paid time off, retirement plans, bonus eligibility, professional development opportunities, etc. Summary for Facilities & Operations Coordinator: This position provides high-level operational and administrative support to the Senior Operations Manager, ensuring smooth day-to-day office functioning. The role coordinates across facilities, mailroom operations, digital production, guest services, and office logistics while supporting a fast-paced, professional environment. The firm promotes a collaborative, high-performance culture where team members are encouraged to take initiative, improve processes, and contribute to operational excellence. This is a strong opportunity for a service-oriented professional who thrives in a dynamic setting. Responsibilities for Facilities & Operations Coordinator: Support facilities operations by assisting with space planning, equipment coordination, vendor services, and general maintenance requests Liaise with building management and external vendors to coordinate repairs, service calls, and facilities-related issues, ensuring prompt resolution Coordinate daily mailroom operations, including sorting, distributing, and tracking incoming and outgoing mail and packages to ensure timely delivery Respond to and resolve internal service requests related to deliveries, mail, printing, scanning, and general office logistics in a timely and professional manner Operate and oversee digital production services, including high-volume printing, scanning, copying, binding, and document finishing while maintaining quality standards Assist with safety and emergency preparedness initiatives, including supporting drills, maintaining safety protocols, and coordinating training programs such as CPR/AED certification Provide front-facing customer service to attorneys, staff, clients, and visitors, ensuring a professional, welcoming, and responsive office environment Requirements for Facilities & Operations Coordinator: 5+ years of experience in operations, facilities, office services, or a related professional environment Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital and document management systems Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment Strong interpersonal and communication skills with the ability to interact effectively across all levels of an organization Demonstrated commitment to delivering high-quality customer service and operational support Ability to work independently, take initiative, and maintain attention to detail under pressure Ability to perform light physical tasks, including lifting up to 10 pounds as need #J-18808-Ljbffr Kay Search Group