05 - Administrator 2

Administrator 2

Provides broad administrative, project and office support to a senior company executive and departmental staff members. Tasks are very complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. Decisions/actions may have an impact on the department's goals and may go beyond the department. Works under minimum supervision.

Coordinates a wide variety of larger scale meetings and events on and off site including: schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information. Coordinates national and international travel. Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate. Prepares correspondence, agendas and presentation graphics; creates and maintains office files and databases; completes and submits expense reimbursement forms and reconciles credit card statements. Interacts with internal and external customers on a daily basis. Acts as an information resource in routine and unusual situations. Provides interpretation of department policies and guidelines. Coordinates and completes a wide variety of special projects. Gathers information for production of reports, org charts, administrative procedures and company guidelines. Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit. Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork.

Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Google Workspace, Microsoft Office, ServiceNow, Ivalua, etc. Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers. Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects. Ability to manage a wide variety of sensitive business and employee information in a confidential manner. Ability to present a positive, professional image of the company to a wide variety of contacts. Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Duties of this position are generally performed in a Manufacturing office environment. Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data. Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience 4+ years of relevant professional experience, or an equivalent combination of education and hands-on experience. Typical Education Additional courses after High School, or consideration of an equivalent combination of education and experience. Educational Requirements may vary by Geography.

Celstica is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. This policy applies to hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral and other aspects of employment and also states that retaliation against a person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice will not be tolerated. All information will be kept confidential according to EEO guidelines. Celestica is an E-Verify employer.

Celstica, Inc. is a technology leader dedicated to driving customer success and market advancements. With deep expertise in design, engineering, manufacturing, supply chain, and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid cloud and advances technologies in high-growth markets. With a talented team and a strategic global network, Celestica helps its customers achieve competitive advantages.