Accounting Operations Coordinator

We build trust among our communities and our people by cultivating the right team for every job. We are committed to fostering a creative and collaborative culture with a focus on career growth and balance in the workplace.

AP has diligently built a strong foundation of expertise, experience and exceptional results. We continually invest in our talented team by providing the latest tools, technologies and training necessary to stay ahead of the curve. We set our employees up for long-term success through mentorship opportunities and professional growth and advancement for every person in every role.

We recognize the contributions of our team members with unique experiences and capabilities and strive to establish a work environment that maximizes our collective potential. Going beyond the build for our employees lays a strong foundation for success across AP. We commit to a balanced, value-centered work environment for meaningful projects, careers and talent.

Job Description:

Adolfson and Peterson Construction is currently hiring for an Accounting Operations Coordinator to be based out of our corporate headquarters located in Bloomington (moving soon to Edina).

The Accounting Operations Coordinator is responsible for accurate, timely and controlled processing of company disbursements including accounts payable, vendor payments and payroll as well as company billing and cash receipts. The role partners with Accounting, HR, Payroll, IT and Regional Accounting teams to ensure transactions are supported, approved, recorded, processed, and reconciled in accordance with company policies and internal controls.

Responsibilities:

• Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
• Ensure financial operations are compliant with company expectations, processes, and controls.
  • Prepare monthly billings for every project; track timely submissions by project team.
  • Reconcile contract amounts and billed amounts for projects in progress.
  • Verify completed projects are final billed.
  • Process cash receipt payments.
  • Process invoices into accounting software that are not received electronically.
  • Release all subcontractor payments in Textura or print checks. Ensure that payments do not exceed contract amounts.
  • Prepare journal entries.
  • Support month-end close, audits, cash management and other accounting activities as assigned.
  • Perform in-house audits of invoices.
  • Document and maintain standard operating procedures, process documentation, and process workflows.
  • Develop job aids, checklists, and other materials to support consistent execution of accounting process.
• Ensure all subcontractor or vendor invoices are entered into Textura or Spectrum in a timely manner.
• Partner with the Payroll Coordinator to support accurate and timely processing of weekly and bi-weekly multi-state payrolls.
  • Resolve timecard and pay issues in a timely manner.
  • Maintain garnishments, levies, and child support orders.
  • Generate weekly certified payroll and management reports.
  • Process labor job reclassifications.
  • File union and other payroll related reports; keep abreast of collective bargaining agreement changes; support regions with prevailing wage compliance reporting.
  • Audit and analyze input files for completeness and to ensure compliance with regulatory requirements and collective bargaining agreements.
  • Ensure vendor payments for payroll related items are processed.
  • Prepare payroll journal entries.
  • Reconcile payroll related and union general ledger accounts and resolve out of balance issues.
• Prepare, review and file state and local tax returns accurately and in compliance with all regulatory requirements and deadlines.
• Build and maintain good relations and communications with both internal and external customers, including vendors, subcontractors, and project managers.
• Champion third party payment system and accounting software for the regions.
• Evaluate, assess, and initiate improvements on processes between finance and operational functions of the business.
• Other duties as assigned.

Requirements:

• History of experience and proven results including:
  • Associate’s degree in accounting, finance, or related field and 4+ years of relevant accounting experience or an equivalent combination of experience and education. Bachelor’s degree in accounting, finance, or related field preferred. Experience and familiarity with the A/E/C industry preferred.
• Accounts payable, accounts receivable, and construction industry experience preferred.
  • Experience working with online timecards and payroll systems.
  • Knowledge of payroll laws, regulatory requirements, and payroll policies and practices.
  • Knowledge of GAAP.
• Advanced proficiency with Microsoft Office Suite skills and the ability to learn other software programs quickly. Knowledge of Spectrum, Prolog, or other accounting programs preferred.
• Demonstrated integrity and ethical standards.
• Developed skills (written, oral, and listening) in order to effectively communicate with diverse audiences.
• Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
• Demonstrated attention to detail.
• Shows accountability and follows through on commitments.
• Strong organization skills and ability to meet deadlines.

Estimated Pay:

Benefits:

• Medical, Dental, Vision and Life Insurance

• Health Savings Account

• 401(k)

• Flexible Spending Accounts (Dependent & Medical Reimbursement)

• Paid Time Off (PTO) and Holidays

• Tuition Assistance Program

• Employee Referral Bonus

Adolfson & Peterson Construction’s (AP) ability to adapt and innovate has driven our success for more than 80 years. We are consistently ranked among the top construction managers and general contractors in the nation while maintaining one of the safest records in the industry. We bring positive and measurable change to the communities where we live, work and build. And we invest in new processes and technology to be operationally excellent and remain at the forefront of the ever-changing industry.

We have been committed to quality, innovation, safety and strong relationships since our beginning in 1946. AP offers preconstruction, construction and contracting services to commercial, education, healthcare, hospitality, industrial, multifamily, municipal, data center, and senior living markets with offices across Arizona, Colorado, Minnesota, North Dakota, Texas, and Wyoming. We employ more than 850 team members who strive for excellence and embody loyalty, trust and genuine love for what they do.

We go beyond the build for our communities and our people.

Adolfson & Peterson Construction is an Equal Employment Opportunity Employer