Accounting Manager

Job Description

Job Description

ACCOUNTING MANAGER

MATERNITY CARE COALITION (MCC)

The Accounting Manager oversees the day-to-day financial operations of the Accounting Office. Reporting to the Associate Vice President of Finance, this position manages day-to-day accounting functions, supervises accounting staff, coordinates month-end and year-end close activities, supports budgeting and forecasting efforts, and leads audit and regulatory reporting processes. The Accounting Manager collaborates closely with programs, contracts, and finance teams to provide financial analysis and reporting that support informed decision-making across the organization. This role requires strong technical accounting expertise, knowledge of nonprofit accounting principles and GAAP, experience with complex funding streams and grant reporting, and the ability to drive process improvements that strengthen financial operations and organizational effectiveness.

About MCC

Maternity Care Coalition (MCC) is a community-based nonprofit organization serving Pennsylvania and Delaware with over four decades of commitment to improving maternal and child health and early care and education. MCC’s mission is to improve the health and well-being of pregnant women and parenting families and enhance school readiness for children ages 0-3. We achieve this through direct service, advocacy, and research, in collaboration with individuals, families, providers, and communities. We envision a future where parents impacted by racial and social inequities can birth with dignity, parent with autonomy, and raise babies who are healthy, growing, and thriving.

What You Will Do

Accounting Operations

Oversee the day-to-day financial operations of the Accounting Office activities, including:

• Supervise the direct support team (Accountant and Senior Accountant)
• Manage the operation of MCC’s financial accounting system (MIP)
• Guide and monitor the month-end close process, including month-end account reconciliations to ensure timely financial statement reporting
• Ensure that accounting policies, procedures, and processes are established and adhered to in accordance with generally accepted accounting principles and sound accounting practices.
• Coordinate with the accounts payable and accounts receivable functions, ensuring timely and accurate bill payment and invoice generation
• Oversee payroll and benefit accounting

Financial Reporting and Budget Development

Oversee financial reporting at the organization, program, and contract level, working collaboratively with program leaders and contracts management to support their reporting needs:

• Support Contracts Management in producing internal and external financial reporting and variance analysis as needed.
• Collaborate with Financial Planning and Analysis efforts as they emerge
• Support AVP Finance in the development of agency-wide budgets and projections / reforecasting
• Establish processes and systems within MCC’s accounting systems to allow for centralized and program-level monitoring of spending associated with all projects/grants
• Respond in a timely manner to internal requests for financial data and budget inquiries.

Year-End Close and Annual Audits and Compliance Requirements

Oversee the coordination and successful execution of the year-end close, annual audits, IRS Form 990, and other state and local tax entity reports:

• Lead the fiscal year-end close process and the timely completion of the financial statements, federal award (Uniform Guidance / OMB-133), 403 (b) plan audits, as well as the preparation and submission of the IRS Form 990 and other state and local tax entity reports.
• Ensure compliance with regulatory reporting requirements at the organization-wide level and in collaboration with the Grants Management and Program team for specific program-related contracts as they pertain to finance and accounting. Professional experience that includes technical expertise in accounting, financial statement preparation, cash management, and experience overseeing complex multi-step accounting or financial reporting projects
• Experience with and demonstrated knowledge of accounting information systems; MIP preferred.
• Experience in management or strong support role in financial audits (GAAP, Uniform Guidance)
• Operational knowledge and experience implementing accounting and business process systems.
• Experience in developing, refining, and maintaining sound financial and internal control systems.
• Excellent verbal and written communication skills with all levels of the organization.
• Demonstrated experience showing self-direction and ability to work independently and collaboratively, and to do so while managing numerous deadlines.
• Demonstrated advanced proficiency in Microsoft Excel
• Superior attention to detail, with excellent analytical skills
• Identify strategic opportunities to improve processes within the department and throughout MCC
• Serve as back-up for Accounting Staff functions
• Set up new grants in accounting software
• Update the Net Asset Roll forward quarterly
• Perform other related duties assigned by the AVP Finance

Supporting Responsibilitie s

Support the AVP Finance to:

• Develop policies and procedures, internal controls, and new initiatives within MCC as they relate to finance and accounting
• Develop the annual budget with senior management, with input from department heads
• Work on forecasts and pro-formas as needed

What We're Looking For

• Professional experience that includes technical expertise in accounting, financial statement preparation, cash management, and experience overseeing complex multi-step accounting or financial reporting projects
• Experience with and demonstrated knowledge of accounting information systems; MIP preferred.
• Experience in management or strong support role in financial audits (GAAP, Uniform Guidance)
• Operational knowledge and experience implementing accounting and business process systems.
• Experience in developing, refining, and maintaining sound financial and internal control systems
• Excellent verbal and written communication skills with all levels of the organization.
• Demonstrated experience showing self-direction and ability to work independently and collaboratively and to do so while managing numerous deadlines.
• Demonstrated advanced proficiency in Microsoft Excel
• Superior attention to detail, with excellent analytical skills
• Demonstrated ability to identify innovative financial reporting solutions for an organization with multiple funding streams and a wide range of departmental information needs.
• Superb supervisory and communication skills as the position requires staff supervision and cross-departmental collaboration.

Other Position Factors

The other position factors described here are representative of those that an employee must meet to successfully perform the essential tasks of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Maternity Care Coalition operates as a hybrid organization. The assigned work arrangement for this position may include a combination of remote and onsite work and will be determined based on operational needs, role responsibilities, and performance. Work arrangement expectations may be modified over time to meet organizational or programmatic requirements. Staff working remotely are responsible for maintaining a safe and appropriate workspace.

• Ability to engage in extended periods of sitting, computer work, and sustained concentration to complete financial analysis, reporting, and related tasks.
• Ability to occasionally bend, reach, lift, carry, push, or pull training materials or equipment, generally not exceeding 30 pounds.
• Possession of a valid driver’s license issued by the state of residence and the ability to successfully pass a motor vehicle record check, where driving is an essential function of the role.
• Ability to travel occasionally to attend conferences, seminars, and professional meetings.
• Ability to work non‑traditional hours on an occasional basis based on operational needs.
• Employment is contingent upon the successful completion of required post‑offer pre‑employment background clearances, as well as any additional post‑hire background, compliance, or programmatic clearances required by the organization, funders, or applicable regulations.

Qualifications

Experience, Education, and Licensure

Experience

• Minimum five years full-time progressively responsible accounting experience with at least two years in a non-profit with multiple and diverse funding streams
• Minimum two years full-time progressive supervisory experience of accounting staff

Education

• Bachelor’s Degree required
• Preferred: BA/BS Accounting major and/or CPA, MBA, MS or MA

Why Join MCC?