Administrative & Office Assistant

Professional Pools & Care is looking for a dependable, highly organized, and detail-oriented Administrative & Operations Assistant to join our team. Starting pay: $18.00/hour , with higher starting pay considered based on relevant administrative, bookkeeping, QuickBooks, or office experience. Swimming pool industry experience is not required—we're willing to train the right person. This is a part-time to full-time, year-round position working closely with ownership to help keep our financial, customer, project, vendor, and company records accurate, organized, and up to date. We're looking for someone who enjoys working with numbers and documents, researching missing information, and making sure important details don't fall through the cracks. What You'll Do Organize and maintain vendor invoices, receipts, statements, and financial records Assist with basic QuickBooks entries and bookkeeping tasks Assist with accounts payable, accounts receivable, and invoice tracking Research missing invoices, payments, documentation, and record discrepancies Organize and maintain customer and pool-project files, including contracts, invoices, change orders, warranties, and supporting documents Maintain vendor and subcontractor records, including Certificates of Insurance and required documentation Follow up on missing invoices, credits, paperwork, signatures, and other information Accurately enter and update information in company software and systems Scan, upload, attach, and electronically file documents Prepare spreadsheets, reports, forms, and checklists Assist with gathering records for our CPA, payroll provider, year-end accounting, and tax preparation Assist ownership with special projects and other administrative needs Maintain strict confidentiality of company, customer, employee, and financial information What We're Looking For Dependable, punctual, organized, and trustworthy Exceptional attention to detail and accuracy Strong follow-through and time-management skills Comfortable working with numbers, invoices, spreadsheets, and financial documentation Able to identify and research missing or incorrect information Self-motivated and able to work independently after receiving direction Comfortable managing multiple tasks and priorities Strong computer, email, spreadsheet, and electronic filing skills Willing and able to learn multiple company software systems Previous administrative, bookkeeping, accounting-support, or office experience preferred QuickBooks experience is a plus Must have reliable personal transportation to and from work Able to meet company pre-employment screening requirements Schedule & Pay Starting at $18.00/hour Higher starting pay may be considered based on relevant experience Part-time to full-time Year-round position Monday-Friday Day shift Hours may be flexible based on business needs and the candidate's availability Benefits Benefits are available to eligible employees based on company plan requirements and eligibility. Health, dental & vision insurance 401(k) with company matching Retirement benefits Employee discounts Company-provided training Why Professional Pools & Care? Professional Pools & Care is a family-owned and operated company with more than 26 years of experience in the swimming pool industry, proudly serving North Alabama and Southern Tennessee. As our company has grown, so has the administrative work required behind the scenes. We're looking for someone who enjoys bringing organization, accuracy, and follow-through to a busy office and wants to become a valuable part of our team. #J-18808-Ljbffr Professional-Pools-