Project Coordinator

Job Description

Job Description

Company Description:

For over 80 years, Puffer-Sweiven has set the standard in equipment and services for process control, automation, safety, and reliability. We help process-intensive facilities run more efficiently and safely by delivering quality products, technical support, and knowledgeable staff to implement the needed process solutions — with the goal of exceeding customer expectations. Our dedication brings the most advanced products and services to our customers throughout the Central and Gulf Coast regions of Texas. 

Specialties:  

As an Emerson Impact Partner, we offer a broad base of superior solutions including the top product lines for a given application. Our specialties at Puffer-Sweiven include: 

• Pressure Management 
• Isolation Valves & Actuation 
• Control Valves & Regulators 
• Process Control & Safety Systems 
• Oil & Gas Automation– fiscal custody metering, controls, and SCADA 
• Reliability Solutions & Services 
• Specialty Pumps & Rotating Equipment 
• Instrumentation 
• Maintenance & Repair Services

Duties and Responsibilities:

Project Intake & Setup

• Validate scope of work/PO, billing terms, tax, and funding caps.
• Create project/WBS; assign cost center, rates, and workflow approvals.
• Provide sales order instructions to Project Administrators.
• Quality-check: naming, codes, budgets, bill plan.

Project Execution

• Participate in project meetings and follow up on Action Item Log with direction from PMs, e.g., hand-offs, kick-offs, status updates, lessons learned, etc.
• Ensure up-to-date and detailed project documentation.
• Monitor, identify, and inform PM and Integrated Project Team (IPT) of potential project Cost overruns or schedule delays and provide serious deviations warnings hindering project results.
• Understand manufacturing rates and trends to guide PMs on product delivery and shipment.
• Schedule engineering drawings and released orders to Manufacturing to ensure successful purchase and build of hardware within the schedule and budget.
• Update schedule and develop a reliable forecast with support from the Integrated Project Team (IPT) and with direction from PMs.
• Review and approve time sheets.
• Process expense reimbursement.
• Coordinate with Purchasing on payments to vendors and subcontractors.
• Organize quality tests, quality assurance, and factory acceptance tests.
• Prepare and deliver to the PMs or Customer concise budget and schedule narratives describing the status of assigned projects.
• Complete invoicing on projects per the purchase order requirements for all projects.

Project Closeout

• Balance and close out projects with direction from PMs.
• Analyze as-sold projects to ensure accurate revenue and cost recognition.

General

• Identify and recommend to the Supervisor opportunities tied to internal standards, processes, procedures, templates, and tools for the efficient, quality delivery of projects; as needed, support the execution of such opportunities.

QUALIFICATIONS

Education/Knowledge:

• Associate degree with 3 years of direct project coordination experience required; bachelor’s degree in engineering or a technical field of study preferred.
• Advanced proficiency in project scheduling software such as MS Project or Primavera P6.
• CAPM certification preferred

Experience/Skills:

• Proficient in the use of common software such as MS Excel, Word, PowerPoint, etc.
• Ability to create and review Baseline Schedules for conformance with contractual requirements and overall best scheduling practices.
• Strong ability to collaborate and network with other groups and functions to reach business objectives, in support of Customer / Partner requirements.
• Strong policy, procedure, and compliance mindset, coupled with proactive internal and external Customer focus.
• Ability to keep stakeholders informed of project timelines and changes.
• Advanced ability to evaluate project progress and facilitate interventions.