Executive Assistant / Office Coordinator

Executive Assistant / Office Coordinator

We're looking for a highly organized, energetic, and proactive Executive Assistant / Office Coordinator to join a growing company and help keep both the office and executive team running smoothly.

This is not a senior operations position, and we're not necessarily looking for someone with years of high-level executive experience. We're looking for someone smart, capable, dependable, and hungry to grow the type of person who naturally notices what needs to get done and makes sure it happens.

The role will be approximately 70% office coordination and 30% executive support.

Office Coordination Approximately 70%

You'll serve as a central point person within the office, helping keep communication, meetings, responsibilities, and day-to-day issues organized.

Responsibilities may include:

• Attend meetings, take notes, and track action items and follow-ups
• Make sure team members stay on top of assigned tasks and deadlines
• Follow up internally to keep projects and responsibilities moving
• Serve as a first point of contact when employees have day-to-day questions or issues
• Resolve straightforward problems independently and escalate larger issues when necessary
• Coordinate meetings and internal schedules
• Help organize vendors, services, supplies, and other office needs
• Keep information organized and make sure things don't fall through the cracks
• Support general office coordination as the company continues to grow

Executive Support Approximately 30%

You'll also work directly with a senior executive, helping them stay organized and focused on their highest-priority work.

This may include:

• Calendar and meeting management
• Scheduling meetings and coordinating follow-ups
• Light email management
• Researching vendors, services, companies, or other information as needed
• Reaching out to business contacts and coordinating introductions or meetings
• Helping track executive priorities and outstanding tasks
• Occasionally attending trade shows or industry events and helping track contacts and follow-ups
• Handling miscellaneous projects and requests as they arise

Who We're Looking For

The right person is someone who is:

• Extremely organized and naturally good at keeping track of details
• High-energy, proactive, and motivated
• Friendly, polished, and professional
• Comfortable communicating with different personalities across an organization
• Able to follow up with people confidently and respectfully
• Resourceful when something needs to get done, you figure out how to get it done
• Comfortable juggling multiple priorities without becoming overwhelmed
• Dependable and accountable
• Comfortable working directly with senior leadership
• Interested in learning how a growing business operates
• Ambitious and looking for an opportunity to grow rather than simply clock in and out

Some prior professional office experience is preferred, but we're much more interested in attitude, organization, judgment, work ethic, and potential than an impressive title.

Growth Opportunity

This role has significant room to grow. Someone who proves themselves to be highly capable, takes ownership, and develops strong operational skills could eventually move into a broader operations or management position within the company.

For someone who is energetic, organized, and eager to build a career inside a growing business, this is an opportunity to get close exposure to leadership and learn the company from the inside out.