ADMINISTRATIVE COORDINATOR 3

Salary : $2,387.00 - $4,089.00 Monthly
Location : Monroe, LA
Job Type: Classified
Job Number: 403SCY-225256-GOL
Department: Office of Juvenile Justice
Opening Date: 08/27/2026
Closing Date: 9/1/2026 11:59 PM Central


About this Job
Office of Juvenile Justice

Swanson Center for Youth-Monroe

4701 S Grand St., Monroe, LA 71202
The Office of Juvenile Justice is seeking a reliable and detail-oriented Administrative Coordinator 3 to support daily operations and the treatment team through high-quality clerical, communication, and documentation work. This role is ideal for someone who excels in organization, accuracy, and managing multiple administrative tasks in a fast-paced environment.

In this position, you'll prepare essential case documentation, maintain youth files, support communication across staff, and ensure accurate data entry. You'll also assist with sorting correspondence, proofreading outgoing materials, compiling reports, and keeping office supplies and equipment running smoothly. Your work helps maintain efficient operations and supports the treatment team's ability to deliver consistent, timely services.

If you're dependable, proactive, and committed to strong administrative support, this position offers a meaningful opportunity to contribute to OJJ's mission.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Minimum Qualifications
Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification


The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information


Job Duties:

• Provides clerical support to treatment team - types reclassifications, due process documents, progress reports, release certificates, notifications, and other correspondence; maintains youth case files.
• Manages communication flow - answers and routes calls, sorts daily correspondence, distributes memos, calendars, notices, and training information to staff.
• Maintains data in JETTS - enters initial custody information, reclassifications, and modifications; keeps accurate daily logs.
• Supports office operations - makes photocopies, compiles reports (medical, educational, recreational, PZT), orders supplies, and ensures office equipment functions properly.
• Maintains policy and regulation materials - updates institutional policies and departmental regulation books.
• Proofreads and reviews documents - checks outgoing letters and memos for accuracy and completeness.
• Performs additional administrative duties - assists with general clerical tasks as needed to support unit operations.

Position-Specific Details:
Work Location: This vacancy is located at Swanson Center for Youth in Monroe, Louisiana.
Appointment Type: Full time, Probational


The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.


* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.


The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.


As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at


Parental Leave - Up to six weeks paid parental leave
More information can be found at


Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (),
• Louisiana School Employees Retirement System (), among others

01


Are you a current classified employee of the Office of Juvenile Justice serving with permanent status?

• Yes
• No

02


DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally
• I drive high performance, prevent issues, and model accountability.

03


DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience.Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are allvalid.
04


FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.
• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.
• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.
• I guide others in applying policies, prevent compliance issues, and improve procedures based onexperience.

05


FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience.Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are allvalid.
06


MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don't always follow required procedures, or have trouble keepingaccurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records tosupport my team's goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensurecompliance across resource areas.

07


MR: Managing Resources - Explain your selection by providing specific examples from your experience.Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are allvalid.
08


Do you have experience building effective teams or collaborating in group settings? If "Yes", please provide an example. If "NO", enter N/A.
09


Do you have experience performing clerical or administrative support duties? If "Yes", please provide an example. If "NO", enter N/A.
10


Do you have experience maintaining records or logs in an office setting? If "Yes", please provide an example. If "NO", enter N/A.
11


Do you have experience filing documents or organizing physical/digital files? If "Yes", please provide an example. If "NO", enter N/A.
12


Do you have experience entering data into logs, spreadsheets, or automated systems? If "Yes", please provide an example. If "NO", enter N/A.
13


If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse.Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained.IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice.Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice.Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

• Yes, I understand. You may contact my employers, past or present.
• No. Do not contact my employers, past or present.

Required Question