Payroll Specialist
Robert Half
Job Description
Job Description
We are looking for a Payroll Specialist to join our team in Irving, Texas on a contract basis with the potential to become permanent. This role is ideal for a payroll specialist who can manage complex, multi-state payroll operations while partnering closely with HR, finance, and external vendors. The successful candidate will help ensure accurate payroll administration, regulatory compliance, and timely reporting, while also supporting process enhancements and employee payroll communication.
Responsibilities:• Administer end-to-end payroll processing across multiple pay cycles for more than 450 employees in several U.S. states using ADP Workforce Now.
• Collaborate with Human Resources on payroll-related changes, including new hires, separations, benefit deductions, leave administration, disability updates, and record maintenance.
• Manage payroll transactions such as tax withholding updates, direct deposit changes, wage calculations for non-exempt staff, garnishments, deduction setup, leave pay handling, and final payments.
• Review payroll data through regular audits and reconciliations to confirm the accuracy of earnings, deductions, taxes, and payroll-related general ledger activity.
• Process and monitor payroll tax payments and assist with required filings and reports to support compliance with applicable regulations.
• Respond to employee payroll inquiries and resolve discrepancies promptly while delivering a high level of internal customer service.
• Work closely with the finance team to support bank reconciliations, general ledger research, payroll balancing, and related financial reporting needs.
• Prepare benefit and premium reports, coordinate with insurance carriers and brokers, and support audits and reporting for health, welfare, and 401(k) plans.
• Maintain ADP Workforce Now data integrity, generate workforce analytics reports, and contribute to payroll or related system implementation projects as a lead or key team member.• Demonstrated experience handling full-cycle payroll in a multi-state environment.
• Background processing payroll for large employee populations, including organizations with 450+ employees.
• Hands-on proficiency with ADP Workforce Now.
• Strong knowledge of payroll taxes, garnishments, deductions, direct deposits, and final pay requirements.
• Ability to reconcile payroll activity and work effectively with general ledger and bank-related payroll reporting.
• Experience partnering with HR, finance, benefits vendors, and external service providers on payroll-related matters.
• High attention to detail with the ability to identify discrepancies, perform audits, and maintain accurate records.
Vacancy posted 2 days ago
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