Administrative Support Professional I, Neuroscience

Administrative Support Professional I, Neuroscience Posting Number: req25898 Department: Neuroscience Location: Tucson Campus, Tucson, AZ, USA Position Highlights The Department of Neuroscience seeks an Administrative Support Professional I to join its administrative team. This position provides day‑to‑day administrative and operational support for departmental activities, including faculty affairs, calendaring, meeting and event coordination, communications support, document preparation, travel coordination, and other faculty‑facing processes. The successful candidate will be highly organized, detail oriented, and able to manage multiple priorities in a collaborative academic environment. This position also supports department communications and faculty success initiatives by maintaining and updating department website content, and providing administrative support for faculty development activities and faculty awards processes. Strong written communication skills, sound judgment, initiative, and the ability to work effectively with faculty, staff, students, and external partners are essential. The Department of Neuroscience at the University of Arizona is dedicated to advancing education and research on the structure, function, and disorders of the nervous system across a wide range of disciplines. It fosters an interdisciplinary environment that integrates biology, psychology, engineering, and computational science, while promoting collaboration across campus. Hybrid work may be available in conversation with the supervisor. Visa sponsorship is not available. Duties & Responsibilities Execute daily operational and administrative tasks in support of the Department Head and departmental objectives, including calendaring, scheduling and event coordination. Schedule and coordinate meetings, events, and logistics, including room reservations, preparation of materials, agendas, and follow‑up communications. Provide routine administrative support for department leadership, faculty, and administrative operations. Facilitate effective communication within the department and with university colleagues, students, and external partners by responding to or routing inquiries and providing routine information. Prepare, format, proofread, and distribute correspondence, reports, presentations, newsletters, and other departmental documents, ensuring accuracy and compliance with university standards. Assist in assembling and distributing the department's quarterly newsletter, including gathering content, drafting or formatting announcements, coordinating deadlines, and ensuring polished final materials. Maintain and update department website content to keep information current, accurate, and aligned with departmental priorities. Manage departmental listservs. Assist with reimbursements, travel documentation, and invoice processing in accordance with university policies and procedures. Coordinate business travel arrangements and related administrative processes for faculty, staff, students, and invited guests, as needed. Assist with logistics and administrative support for departmental seminars and special events. Support the faculty annual review process as well as the promotion & tenure cycle and dossier review and submission. Serve as the UA Faculty Portfolio system lead. Coordinate with College Faculty Affairs team. Provide administrative support for faculty awards and recognition processes, including tracking deadlines, compiling materials, formatting nomination documents, and coordinating submissions. Contribute to team goals and provide general office support to ensure successful completion of departmental projects and responsibilities. Facilitate onboarding and orientation of new employees, including issuing keys and setting up required training. Knowledge, Skills & Abilities Proficiency with Microsoft Office Suite, particularly Word, Excel, and PowerPoint. Proficiency with Zoom. Understanding of UA Faculty Portfolio (formerly UAVitae). Understanding of UA Travel & Reimbursement policies. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Ability to manage multiple assignments and meet deadlines in a fast‑paced environment. Ability to follow established policies and procedures while exercising sound judgment. Ability to work collaboratively with faculty, staff, students, and university partners. Ability to learn university systems related to travel, reimbursements, purchasing, website maintenance, and faculty support processes. Basic ability to prepare, edit, and maintain professional communications and web content. Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through experience. At least one year of relevant work experience. Preferred Qualifications Experience providing administrative support in a university, academic, or research environment. Experience coordinating meetings, events, travel, or office operations. Experience preparing newsletters, maintaining web content, or supporting department communications. Experience supporting faculty affairs, faculty development, awards, or related academic administrative processes. Benefits Outstanding UA benefits include health, dental, vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more. Additional Information Information regarding application forms, contact details, and other administrative matters is available on request or through the University’s application portal. This posting reflects the general nature and level of work expected of the selected candidate(s). The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. #J-18808-Ljbffr