ADMINISTRATIVE PROGRAM SPECIALIST A

About This Job

The Division of Administrative Law is Louisiana's centralized administrative hearings panel. When disputes arise between certain state agencies and the people and entities they regulate, administrative law judges at DAL provide fair, prompt, and orderly adjudication. The Administrative Program Specialist A position will serve as the chief scheduler and scheduling subject matter specialist for certain specified divisions of DAL. This position will schedule administrative hearings for certain divisions or sections of DAL, coordinating schedules with approximately twenty (20) attorney administrative law judges and a deputy general counsel. An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers. Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Minimum Qualifications

Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Coordinating program information by maintain databases, generating reports, and ensuring information integrity. This position may be responsible for relaying information to others about their subject areas in training or presentations.
• Coordinates statewide schedules among all program areas and the various offices, ensuring that personnel for both DAL and the respective agency are available.
• Coordinates workflow, provides technical assistance, answers questions, resolves problems, and determines further actions to be taken with regard to administrative hearings and appeals.
• Coordinates the scheduling and calendaring of status conferences and hearings, the preparing and sending of notices to parties, and exercises judgement on the rescheduling of matters within established guidelines.
• This person may travel to hearings statewide and stay overnight if needed.

Position-Specific Details:

Appointment Type: This posting may be filled by probational appointment, probation in lieu of promotion, detail to special duty, or promotion. Compensation: The maximum amount listed for the salary range is the amount a person can make throughout their career in the position and not the maximum amount we are allowed to pay at the time of hire.

Other Important Information: Applicants who have the following experience or education are strongly encouraged to apply: Experience working for a judge or in a clerk of court's office Experience working for an agency that conducts administrative hearings Experience in a legal setting (for example: a law firm) A paralegal certificate

How to Apply: No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Information to support your eligibility for this job must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Louisiana is a State as Model Employer (SAME) for individuals with disabilities. For further information about this vacancy contact: Ms. Izzy Piland Human Resources P.O. Box 94111 Baton Rouge, LA 70804 View email address on click.appcast.io

Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at Parental Leave – Up to six weeks paid parental leave More information can be found at Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system Teacher's Retirement System of Louisiana ( Louisiana School Employees Retirement System ( among others