Litigation Legal Assistant

ABOUT THE JOB

About the Firm: Founded in 1920, Hahn Loeser is a midsize, law firm with nine offices across multiple states. We serve clients across a broad range of practice areas while maintaining our Midwest roots and a collaborative, respectful culture. We offer our support staff competitive compensation and benefits packages, work/life balance, and meaningful opportunities for growth and advancement.

Duties and Responsibilities:

• Provide confidential administrative support to legal staff.
• Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints, and motions.
• eFiling in state and federal courts.
• Draft and proofread documents.
• Draft table of contents on briefs.
• Enter attorney time into 3E.
• Manage attorneys’ expense reimbursements.
• Maintain attorneys’ calendars - Make appointments, assist with coordination of depositions, court hearings, and other meetings. Reserve conference rooms and court reporters.
• Calendar court and filing deadlines and communicate with docketing department as needed.
• Sort, distribute, and prioritize all incoming mail. Prepare outgoing mail/shipping.
• Maintain all client files. Work with records department to complete conflicts checks, open new matters, and close files.
• Book travel arrangements as needed.
• Maintain contact information for attorneys.
• General Office Duties: Faxing, photocopying, scanning, document preparation.
• Adhere to administrative and recordkeeping guidelines to support documentation of activities.
• Provide overflow secretarial support as needed/requested.
• Work closely with other secretarial and administrative support staff (billing associates, internal services personnel, etc.).

Qualifications:

• 4+ years business litigation experience.
• Meticulous attention to detail and grammar on professional and internal communication (email/documents/data entry).
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, and Excel).
• Strong computer competency and proficiency with firm software and hardware including 3E, iManage, Kofax Power PDF, Emburse, Milana, and Forms Workflow preferred.
• Competent knowledge of legal terminology and procedures.
• Proficient in eFiling in state and federal courts.
• Possess a working knowledge of e-discovery procedures.
• Strong analytical and communication skills.
• Strong organizational skills and ability to prioritize and complete tasks under time constraints.
• Basic ability to operate office equipment such as telephone, copy machine, printer, scanner, fax, and computer; proficient with internet research.
• Accurate typing skills at a minimum level of 60 wpm.

Equal Opportunity Statement: Hahn Loeser is committed to fostering an inclusive work environment free from barriers and bias, where diverse perspectives and talents are valued. We are an equal opportunity employer and do not discriminate or tolerate harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation, or any other characteristic protected by law.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. Salary range is $65,000-85,000, to be commensurate with experience.